Scm Bid Committee Secretariat

2 weeks ago

Johannesburg, Gauteng, South Africa Isilumko Staffing Full time

Purpose of the position


Provide administrative support to SCM Committees and Supply Chain Management Department, Prepare submission packs, agendas, signed minutes of all SCM committees' meetings and any SCM related administrative work that may be required from time to time.


Key Responsibilities:

  • Prepare submission packs, agendas, signed minutes of all SCM committees' meetings.
  • Ensure timeous distribution of packs to SCM Committees.
  • Coordinate meeting to take place in an orderly fashion.
  • Communicate submissions and decisions to end user departments or business units.
  • Ensure documentation is aligned with recommendations from the committee.
  • Ensure Terms of Reference / Charters for SCM Committees are distributed to committee members.
  • Ensure Terms of Reference / Charters for SCM Committees are updated.
  • Keep record of all minutes and recordings.
  • Manage the proper record keeping of the Committees
  • Assist the SCM Managers with administrative duties inclusive of scheduling departmental meetings taking minutes thereof. Ensure minutes are properly filed.
  • Keep record of all minutes and recordings and follow up on action items.
  • Keep and maintain a record of all submissions reserving a decision pending.
  • Maintain a register of all tenders or bids awarded.
  • Ensure the maintenance of the procurement register for Bids issued to monitor progress.
  • Assist with the Request for Quotation Process (RFQ) as and when required.

Knowledge:
Supply Chain Management, Data management, Business environment, Relevant Legislation, Understanding of the company policies and procedures a

Skills:
Excellent verbal and written communication skills, Excellent Computer Skills, Good communication skills, Interpersonal effectiveness, accurate and organized, self-confident and a good listener

Attitude:

Attention to detail, Ability to work under pressure, Problem solving, Integrity, Assertive, Quality oriented, Sense of urgency, Ability to work independently, Deadline driven, Ability and willingness to work extended hours and where possible work on weekends as when required.


Minimum Requirements:

  • Grade 12 or equivalent qualification
  • High command of English
  • High level of computer literacy (PowerPoint, Excel, Word, etc.);
  • 35 years relevant experience in administration or secretarial function
  • Understanding of legislation that regulates the procurement of goods and services in the public sector

Added Advantage:

  • Qualification in Supply Chain Management

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