Supply Chain Manager

2 weeks ago

Johannesburg, Gauteng, South Africa Khomeliwa Consulting Full time
Our client is a public entity based in Johannesburg and they seek to appoint a Supply Chain Manager. The SCM Manager reports to the Corporate Services Manager

JOB PURPOSE


The main purpose of the job is to manage the Company's SCM policy and procedures, ensuring that they are implemented and complied with in line with legislation and regulation, and that Supply Chain delivery meets the needs of the business.

The key stakeholders the SCM Manager will engage with are:

  • CEO
  • Senior Management
  • Staff
  • Auditors
  • Auditor General
  • Service Providers
  • National Treasury
  • Government Departments

KEY PERFORMANCE AREAS

SCM Policy and Procurement Plan
Develop and maintain the Company SCM policy and procedures by reviewing and aligning with the National Treasury guidelines and other relevant policy, standards, good practice and legislative requirements as required

Develop annual performance plans (APP) for the SCM Unit that incorporates the COMPANY strategy and requirements on an annual basis

Manage delivery of the annual performance plan and compliance with the SCM policy and procedure by managing and reporting on the Unit and the organisation procurement delivery on monthly basis

Manage the SCM Unit risk register by identifying, implementing and reporting on action plans to address risk and improve the management and operations of the Unit on a monthly basis

Department Management, Risk and Reporting
Provide input into audit process and queries

Respond to audit findings within defined timeframes

Implement corrective action to address audit findings and recommendations

Identify and monitor departmental risk and develop and maintain a risk register aligned with the entity's strategic plan

Implement mitigation to manage risks within the department

Develop standardised, regular and ad-hoc reports as required

Ensure compliance to the PMFA, National Treasury Regulations, King IV

Demand Management
Develop the approved SCM procurement plan by distributing the procurement plan template to the organisation, providing support to complete the templates, collecting organisational inputs and collating into the consolidated procurement plan on an annual basis

Align the procurement plan to the organisation approved budget and strategy by reviewing and managing the alignment of the individual Unit's inputs, key strategic objectives and budget line items on an annual basis

Secure approval for the procurement plan by submitting to the CEO/ delegated official for review and submitting final approved procurement plan to National Treasury on an annual basis and to perform the same when it is renewed quarterly

Develop the demand strategy by reviewing the approved procurement plan and extracting trends and themes to support on an annual basis

Review and develop recommendation for drafted ToR / Specification as submitted by the Units against the approved procurement plan and submit for authorisation as and when required

Acquisition Management
Lead and facilitate the Bid Specification and Bid Evaluation Committees by managing the scheduling, agendas, minutes, decisions, meetings and reports generated from these committee as required

Manage the issuing of tenders by reviewing and authorising the bid advertisements, authorising the specification / ToR and the tender compliance document pack prior to issuing as and when required

Manage briefing sessions by monitoring the communication, preparation and planning of the sessions, presenting at the sessions and reporting on sessions as required

Develop and maintain the acquisition process evaluation templates by reviewing the process, developing required templates and checklists to support the acquisition process and checking their validity on an annual basis

Manage the pre-evaluation checklist by reviewing the pre-evaluations completed and providing feedback if required in line with bids issued

Participate in the Bid Adjudication Committee meetings by attending scheduled sessions and inputting in line with SCM policy as and when required

Manage that a comprehensive and compliant list of prospective service providers is compiled from CSD for quotation based procurement by managing the process of issuing and approving supplier selection

Identify and implement opportunities to streamline and optimise the acquisition process and procedure while maintaining compliance by reviewing trends and processes as and when there are changes

Prepare and submit the SCM report by extracting all relevant SCM data and report on progress against procurement plan and submit to National Treasury quarterly

Asset Management
Manage assets by monitoring that the asset register is updated, depreciation is calculated and required asset management reports are produced quarterly and as required

Manage asset tracking by monitoring asset audits, identifying anomalies and addressing them in line with the asset management plan

Manage the disposal of assets by

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