Corporate Services

2 weeks ago

Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities)

Main purpose of job:


The Financial Controller will be an integral part of the Finance team as well as working on a regular basis with other Corporate Services Departments.

Working closely with colleagues to deliver a pro-active, customer focused, service in South Africa.


The Financial Controller will provide all aspects of financial services from processing to statement of financial position for the British High Commission in South Africa.

The Finance Controller will support the Financial Manager to ensure that post meets its financial obligations functioning within the financial compliance parameters as set by the FCDO.


This position requires accuracy and attention to detail, excellent communication skills (verbal and written), problem solving and a keen sense of pro-activeness.


Roles and responsibilities:

Provide a quality customer service.

This will include duties such as managing the South Africa Accounts mailbox, responding to all account queries within 24 hours and providing pro-active guidance on accounts processes.

Maintaining a professional relationship and working in partnership with the Global Transaction Processing Centre (GTPC). Duties will include regular meetings, communication and resolving queries within the service level agreement timeframes.


Perform the full accounts function for the British High Commission in South Africa and Partners Across Government (General Ledger to Statement of Financial Position).

Duties will include submitting invoices to the GTPC for processing, creditors reconciliations, maintaining detailed monthly payment schedules of essential services such as rents, utilities and security, VAT reconciliations to SARS, Bank reconciliations, Journals, Debtors, Staff advances, Balance Sheet accounts, etc.

Maintain high standards on the Financial Performance and Compliance.

Duties will include monitoring reports and addressing invoices on hold, open purchase orders, retrospective purchasing, company credit card reconciliations and accruals.


Banking duties will include managing a professional relationship with the bank, completing balance of payment (BOP) forms, annual bank audit submissions and assisting with internal annual statement IAS and IFRS returns.

Managing the cashbox (NPA). Duties include issuing cash in accordance to policy and ensuring a daily reconciliation is performed, maintaining strict controls, etc.


Maintain a professional relationship with the South African Revenue Services (SARS), monthly submissions and weekly preparation on invoices to ensure they are compliance.

These duties includes regular meetings with SARS, daily capturing of VAT updates, monthly processes of VAT returns via on the e-filing system; ensuring compliance of invoices as per the SARS regulations with suppliers and balancing monthly VAT reconciliations.

Filing and safekeeping of all accounting documentation in accordance to the UK Data Protection Act.


Other duties further include assisting with preparations of month end reports, preparing documentation for internal audits, identifying and mitigating risk, reporting fraud.

Essential qualifications, skills and experience

  • Certificate or Diploma in Bookkeeping
  • 35 years bookkeeping / accounting experience
  • Good communication skills are essential (verbal and written)
  • Computer literacy a must
Desirable qualifications, skills and experience

3-5 years Financial Controller experience / working in a diplomatic environment

  • Required behaviours
  • Seeing the Big Picture, Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together, Developing Self and Others Application deadline Application deadline day Application deadline month Application deadline year
  • 18 May 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Permanent
Working hours per week

  • 36.5 hours
Region

  • Africa
Country/Territory

  • South Africa
Location (City)

  • Pretoria
Type of Post

  • British High Commission
Number of vacancies

  • 1
Salary

  • R 264, per annum)
Start Date Start Date - day Start Date - month Start Date - year

  • 1
July 2023

Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):
Training will be provided.


The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.


  • Once you have successfully completed your probation the British High Commission will contribute 9 % of your monthly salary to a Provident Fund.
  • Annual leave entitlement of 25 days
  • Working hours per week of 36.5
Additional information

  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocate
  • The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
  • Employees who are not liable to pay local inco

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