Secretary

2 weeks ago


Cape Town, Western Cape, South Africa O'Brien Recruitment Full time
Are you an energetic and organized professional with a passion for multitasking? A reputable company is on the lookout for a dynamic secretary to join their team If you have a knack for taking accurate meeting minutes and seamlessly coordinating travel and accommodation arrangements, we may have the job for you The details to follow below:

Requirements:

  • 2+ experience as a Secretary or Administrative assistant
  • Matric certificate is essential
  • Secretarial Diploma / Recognition of prior learning in a related field (Advantageous)
  • Experience with taking minutes for meetings

Duties:

  • Provide comprehensive administrative support to the Head of Operations and Divisional Managers
  • Manage their calendars, schedule appointments, and coorinate daytoday activities
  • Arrange and schedule meetings and distribute them in a timely manner
  • Take accurate minutes during meetings and distribute them in a timely manner
  • Handle the ordering of new vehicles and maintain records of company pool cars
  • Order and purchase office supplies, IT equiment, stationery, and store equipment
  • Submit monthly supplier invoices for payment
  • Make travel arrangement, includng flights, accomodation and rental cars for regional managers and line mnanagers
  • Obtain required Travel Orders' approval for travelrelated expenses
  • Maintain an orgainzed filing system for documentation and records
  • Collate and submit necessary documents ssuch as Viabilities and Resolutions to other Directors

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