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Clerk General Iii

3 months ago

Cape Town, Western Cape, South Africa PepsiCo Full time

Overview
PepsiCo is proud to be one of the world's leading food and beverage companies.

Every day, we are dedicated to bringing our mission to create more smiles with every sip and every bite to life.

Our products are enjoyed more than one billion times a day in more than 200 countries and territories around the world.

Our portfolio — including Lay's, Doritos, Gatorade, Pepsi and Quaker — consists of many iconic brands that generate more than US $1 billion each in estimated annual retail sales, helping to deliver more than US $70 billion in net revenue in 2020.


Guiding PepsiCo is our vision to Be the Global Leader in Beverages and Convenient Foods by Winning with PepsiCo Positive.

Through PepsiCo Positive, we are charting a new course to drive positive action for the planet and people.

PepsiCo Positive is an end-to-end strategic business transformation with sustainability at the centre of how we will create growth and value by operating within planetary boundaries and inspiring positive change.

In South Africa (SA), you will find our products across the region at breakfast, lunch or dinner. At the gym or on the field. In the office or on the go.

We refresh, restore and rejuvenate our consumers all day, every day with our key brands including Simba, Lay's, Liqui Fruit and Bokomo range of cereals.

PepsiCo SA employs more than 13, 000 people across our three business divisions:
Bakeries, Grains, Foods, Fruit, Snacks, Juice & Beverages.

Responsibilities

Clerk General


Are you looking for a challenging opportunity in an organization with a dynamic, innovative and diverse environment? if so, your future is at PepsiCo.

The

Clerk General based in

Cape Town will be responsible for assisting the marketing team with marketing administration and event co-ordination.

What will you be doing?

KEY CONTROLS

A&M Budget Approval & Control

  • Ensure that A&M Budget data is loaded accurately on SAP in line with the authorised budget amount
  • Accurate creation of WBS's as per naming convention supplied by Marketing Team
  • Accurately load each WBS budget amount and reconcile that loading was done correctly
  • Ensure that FREEZE / UNFREEZE budget amounts are correct
  • Restate budgets on SAP when/if FREEZE is released
  • Update budgets when WBS movements are actioned

A&M Budget Tracking

  • Maintain Excel reports used by Marketing to track spend, available funds, committed funds
  • Assist Marketing with spend vs. plan through daily updating Excel reports as PO's are created and invoices paid
  • Action movements between WBS elements, verifying that it is authorised
  • Reconcile own Excel spend reports with SAP on a monthly basis and query differences with Control

A&M Spend Tracking

  • Ensure that A&M spend is broken down timely & accurately based on Black Swan classification
  • Manage financial yearend: 1) All invoices received, 2) GRIR account clean, 3) Accruals correct, 4) Fallin / Fallout

A&M Purchase Orders

  • Issue PO's that contain accurate pricing information, are authorized (pre / post), and accurately recorded
  • P.O Creation & allocation to correct GL and correct reflection of spend
  • Ensure that all required supporting documents and approvals are scanned onto SAP with CE and PO

ADMINISTRATION

Vendors

  • Liaise with new suppliers and ensure that all documentation required are obtained
  • Create new vendors as required by Business ensuring that all Control requirements are adhered to
  • Extend current vendors as requested ensuring that all Control requirements are adhered to
  • Inform Marketing once vendor is active

Free Stock

  • Issue free stock as per request from Business
  • Liaise with recipients to acquire required documentation
  • Ensure that all Control required procedures are followed
  • Liaise with DC's to ensure stock availability and ability to deliver
  • Followthrough to ensure that free stock was issued and delivered
  • Ensure that stock costs are allocated to Marketing budget in a timeous and accurate manner

Vendor Payment

  • Manage early payment request (outside of terms) from Vendors by ensuring request is submitted using correct documentation, push request through the hierarchy of approvals required
  • Manage advance payments/partial payments ensuring that correct procedures are followed and that activities are not delayed
  • Liaise with Creditors regarding any supplier/Marketing queries
  • Ensure that Invoices are scanned onto SAP
  • Invoice verification ensure invoice date is after p/o creation and amount is correct

Document Retention

  • Be informed on all document retention requirements
  • Retain physical and/or digital documents as per legal requirement
  • Capable to access all documents if need to answer queries, must provide evidence to Auditors or any other Business request

Warehouse Management

  • Supply Marketing with a monthly report on warehouse space utilization
  • Minimize cost by flagging nonmoving/slowmoving items to Marketi