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Executive Assistant, Publishing, Hybrid

3 months ago

Johannesburg, Gauteng, South Africa Recruitment Dynamix (Pty) Ltd Full time

Overall Purpose of the Position:


The purpose of this role is to provide an efficient executive, confidential secretarial, personal assistant and administrative support service to the Publisher.

Manage and co-ordinate all aspects of the Executives office in a highly professional manner.

  • Provides confidential administrative support, exercising sensitivity, tact and diplomacy
  • Act as first point of contact for queries screen, redirect and action all incoming matters, following up where required
  • Responsible for maintaining files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses
  • Coordinate meetings, conferences and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment, training materials and refreshments are arranged
  • Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any follow up actions.
  • Manage internal and external interfaces on behalf of the Publisher
  • Supporting the Marketing & Communications Manager with the delivery of key communications initiatives
  • Proactively processing the Publishers expenses and raising POs in a timely manner

Ideal Requirements
A secretarial diploma/ qualification would be advantageous

  • At least 5 years experience working with senior executives
  • Professional communication skills
  • Highly organised
  • Independent
  • Advanced skills with full suite of Microsoft Office products, notably Outlook / Excel /
PowerPoint / Word

  • Proven ability to use a variety of multimedia communication tools (WebEx, video/ teleconferencing) and internal software systems (expenses, procurement, CRM etc.)

Key Personal Inherent Characteristics
***Excellent communication skills

  • Excellent verbal and written skills
  • Excellent interpersonal skills
  • High attention to detail
  • Excellent follow up skills
  • Friendly
  • Customer focused
  • Planning and organising skills
  • Efficient
  • Well spoken