Procurement Clerk

2 weeks ago

Kempton Park, Gauteng, South Africa Smith Garb Full time
Gauteng, Kempton Park

  • R R18 000


Logistics concern, based in the East of Johannesburg, is urgently looking for a Procurement Clerk to join their team for a 4 month contract.

Immediate availability essential. To start ASAP.

Qualifications and Experience:

  • Matric (Essential)
  • Diploma in Procurement Management (Advantageous)
years mínimal relevant experience

Duties:

  • Process RTO's / Purchase orders and ensure that business obtains the best quality products at the most competitive prices on time, every time.
  • Process RTO's daily
  • Review & negotiate quotations at most competitive prices, quality, service delivery and payment terms
  • Ensure purchases are within any departments budget and that RTO's are authorized by the relevant departmental heads
  • Ensure that all purchases are made only from preferred and authorized suppliers.


 Resolve queries
  • Price differences, Quantity differences, Credit notes etc.
  • Assist with cost savings throughout the organization and ensure no unnecessary spending or wastage
  • Ensure all electronic filing is kept up to date whilst maintaining an organized office workspace. Manage signed off electronic filing for auditing on Server
  • Communicate and or escalate any problematic situations or concerns on time to the line manager
  • Ensure all RTO's and queries are addressed on time to prevent any business delays
  • Assist business with any travel arrangements and bookings.
  • Monthly overhead creditors and COD payments
  • Maintain and update weekly Forecast
  • Ensure all statements are obtained from suppliers in time.
  • Ensure COD Capturing of Purchase Orders, Invoices & GRV's
  • Ensure all COD clients are paid weekly on Fridays
  • Obtain authorization on all Services/Overhead & COD Invoices before Payment
  • Ensure weekly payments are planned and communicated in terms of cash flow management by a Monday and that no unforeseen or additional payments are made
  • Ensure 100% accurate Monthly overhead reconciliations (Deadline: 31st of each month).
  • Loading of suggested payments for monthly recons
  • No COD creditors over 90 days
  • No outstanding queries older than 30 days
  • Maintain overhead creditors matrix
  • Stock Management, Stationary & Admin
  • Maintain inventory levels and ensure that all stock, groceries and consumables are replenished in time.
  • Order according to correct specifications and quantities
  • Ensure that Stationary, Groceries and Consumables are managed effectively and distributed to business on time in accordance with relevant schedules and or ad hoc requests
  • Ensure no waste of stationary, groceries and consumables (Cost saving)
  • Sort all Incoming mail and deliveries of goods daily and distribute

Job related skills required:

  • Computer Programs Skills
  • Mathematical Analysis
  • Problem solving skills
  • Decision making skills.
  • Interpersonal Skills
  • Relationship building skills.
  • Excellent verbal and written Communication Skills.
  • Planning and Organizational skills
  • Analytical skills
  • Negotiation skills.
  • Time management skills

For more information please contact:

  • Crystal Willis

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