Procurement Clerk

4 weeks ago

Kempton Park, South Africa Smith Garb Full time

Gauteng, Kempton Park
- R15 000 - R18 000

Logistics concern, based in the East of Johannesburg, is urgently looking for a Procurement Clerk to join their team for a 4 month contract. Immediate availability essential. To start ASAP.

Qualifications and Experience:

- Matric (Essential)
- Diploma in Procurement Management (Advantageous)
- 2 - 3 years mínimal relevant experience

**Duties**:

- Process RTO’s / Purchase orders and ensure that business obtains the best quality products at the most competitive prices on time, every time.
- Process RTO’s daily
- Review & negotiate quotations at most competitive prices, quality, service delivery and payment terms
- Ensure purchases are within any departments budget and that RTO’s are authorized by the relevant departmental heads
- Ensure that all purchases are made only from preferred and authorized suppliers.
- Resolve queries - Price differences, Quantity differences, Credit notes etc.
- Assist with cost savings throughout the organization and ensure no unnecessary spending or wastage
- Ensure all electronic filing is kept up to date whilst maintaining an organized office workspace. Manage signed off electronic filing for auditing on Server
- Communicate and or escalate any problematic situations or concerns on time to the line manager
- Ensure all RTO’s and queries are addressed on time to prevent any business delays
- Assist business with any travel arrangements and bookings.
- Monthly overhead creditors and COD payments
- Maintain and update weekly Forecast
- Ensure all statements are obtained from suppliers in time.
- Ensure COD Capturing of Purchase Orders, Invoices & GRV’s
- Ensure all COD clients are paid weekly on Fridays
- Obtain authorization on all Services/Overhead & COD Invoices before Payment
- Ensure weekly payments are planned and communicated in terms of cash flow management by a Monday and that no unforeseen or additional payments are made
- Ensure 100% accurate Monthly overhead reconciliations (Deadline: 31st of each month).
- Loading of suggested payments for monthly recons
- No COD creditors over 90 days
- No outstanding queries older than 30 days
- Maintain overhead creditors matrix
- Stock Management, Stationary & Admin
- Maintain inventory levels and ensure that all stock, groceries and consumables are replenished in time.
- Order according to correct specifications and quantities
- Ensure that Stationary, Groceries and Consumables are managed effectively and distributed to business on time in accordance with relevant schedules and or ad hoc requests
- Ensure no waste of stationary, groceries and consumables (Cost saving)
- Sort all Incoming mail and deliveries of goods daily and distribute

Job related skills required:

- Computer Programs Skills
- Mathematical Analysis
- Problem solving skills
- Decision making skills.
- Interpersonal Skills
- Relationship building skills.
- Excellent verbal and written Communication Skills.
- Planning and Organizational skills
- Analytical skills
- Negotiation skills.
- Time management skills

For more information please contact:

- Crystal Willis

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