PMO Administrator

2 weeks ago

Johannesburg, Gauteng, South Africa NTT Ltd. Full time

NTT is a leading global IT solutions and services organisation that brings together people, data and things to create a better and more sustainable future.

In today's 'iNTTerconnected' world, connections matter more now than ever.

By bringing together talented people, world-class technology partners and emerging innovators, we help our clients solve some of the world's most significant technological, business and societal challenges.


With people at the heart of our success, NTT is committed to attracting and growing the best talent and providing an environment where everyone feels they can belong and their contribution matters.


Want to be a part of our team?


Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.

Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.

Working at NTT


The Project Administrator/Coordinator provides project administrative assistance to a Project Management team during the delivery of simple and complex projects and programmes.

The Project Admnistrator/Coordinator works under the guidance of a Project Manager and may also be responsible for delivery of transactional and standard/coordinated project types and projects.


Key Roles and Responsibilities:

  • Ensuring all information and documentation is processed, maintained, monitored, and filed.
  • Schedule training classes to advance the skills and capabilities of project managers
  • Coordinate the collation of reports and produce summary reports and packs.
  • Maintain risks, actions, issues, change and dependency registers.
  • Distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects
  • Oversee the establishment, creation and distribution of portfolio reports.
  • Responsible for presenting status information for all projects to leadership teams. Reports project status and health, resource availability, cost management and performance metrics.
  • Developing, implementing and updating resource allocations plans (other than finance) needed for projects and/or programmes and/or portfolios, taking account of availabilities and scheduling
  • Identifying and monitoring project and/or programme and/or portfolio risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect projects and/or programmes and/or portfolios
  • Working knowledge of Preparing and maintaining schedules for project and/or programme and/or portfolio activities and events, taking account of dependencies and resource requirements
  • Maintaining governance arrangements for the delivery of projects and/or programmes and/or portfolios, defining clear roles, responsibilities and accountabilities, that align with organisational practice
  • Coordination and arrangements for project related Travel
  • Providing a comprehensive administrative service, including assisting in setting up workshops, meetings, taking minutes, chasing actions, arranging travel, arranging quotations and purchases, and managing adhoc queries.
  • Works with training providers and processes payments against invoices received
  • Maintain systems for recording costs, timesheets, purchases, and expenses.

Knowledge, Skills and Attributes:

  • Proficiency in project management methodology, tools, and templates (includes project planning, schedule development, scope management and cost management)
  • Knowledge and use of industrystandard management methods, tools and techniques, budget templates, communication plans, status update reports, etc
  • Formidable team working skills across matrixed client, supplier, and geographically dispersed virtual teams
  • Instrumental in the use of IT methodologies, processes, and standards for project management (e.g., MS Project Server)
  • Experience in delivery that includes the use of external supplier and offshore resources

Academic Qualifications and Certifications:

  • Bachelor's Degree in IT related fields
  • 3+ years' experience in It related field
  • 2+ years' experience in program / project management
  • Prior experience with MS project, and other project management portfolio e.g. Microsoft dynamics, Power PPM or similar
  • Certifications preferred but not required (PMI/CAPM or PMP, PRINCE2)

What will make you a good fit for the role?

Equal Opportunity Employer
NTT is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providi

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