Senior Human Resources Secretary

2 weeks ago


Johannesburg, Gauteng, South Africa MECS Africa Full time
South Africa, Gauteng - Jhb Central

  • R R 28000 Monthly Cost To Company
My client is seeking a Senior Secretary to provide administrative support to the

Senior Manager:
Human Resources.

Qualifications and experience required:

  • Grade 12 (NQF 4)
  • 6 months secretarial certificate
  • 2 years' experience in a secretarial position, preferably to a Senior Manager
  • Experience in Microsoft Office packages and a HR environment is advantageous

Responsibilities include:

  • Filing of correspondence on a daily basis.
  • Creating new files.
  • Compile and consolidate monthly, quarterly reports, as and when required.
  • Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant managers.
  • Replenish stationery as and when required.
  • Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as, and when required.
  • Make national and international travel arrangements as and when required including travel documentation, car hire, conference bookings, immunizations and foreign currency.
  • Coordinate office functions/meetings as and when required by the

Senior Manager:
Human Resources.

  • Book venues for meetings/presentations on a regular basis.
  • Arrange equipment for meetings or presentations as and when required.
  • Book parking for visitors and the

Senior Manager:
Human Resources when attending meetings outside the office.

  • Schedule appointments and meetings diarise these for the Senior Manager on a daily basis.
  • Answer incoming calls, take messages screen, and channel the calls to the relevant personnel on a daily basis.
  • Take minutes and type minutes within 72 hours of the meeting.
  • Maintain a level of confidentiality on all correspondence.
  • Capture and process invoices on SAP, as and when required.
  • Obtain a monthly telephone summary from IT for the department.

For more information please contact:

  • Lisa Baxendale

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