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Senior Human Resources Secretary
2 weeks ago
- R R 28000 Monthly Cost To Company
Senior Manager:
Human Resources.
Qualifications and experience required:
- Grade 12 (NQF 4)
- 6 months secretarial certificate
- 2 years' experience in a secretarial position, preferably to a Senior Manager
- Experience in Microsoft Office packages and a HR environment is advantageous
Responsibilities include:
- Filing of correspondence on a daily basis.
- Creating new files.
- Compile and consolidate monthly, quarterly reports, as and when required.
- Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant managers.
- Replenish stationery as and when required.
- Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as, and when required.
- Make national and international travel arrangements as and when required including travel documentation, car hire, conference bookings, immunizations and foreign currency.
- Coordinate office functions/meetings as and when required by the
Senior Manager:
Human Resources.
- Book venues for meetings/presentations on a regular basis.
- Arrange equipment for meetings or presentations as and when required.
- Book parking for visitors and the
Senior Manager:
Human Resources when attending meetings outside the office.
- Schedule appointments and meetings diarise these for the Senior Manager on a daily basis.
- Answer incoming calls, take messages screen, and channel the calls to the relevant personnel on a daily basis.
- Take minutes and type minutes within 72 hours of the meeting.
- Maintain a level of confidentiality on all correspondence.
- Capture and process invoices on SAP, as and when required.
- Obtain a monthly telephone summary from IT for the department.
For more information please contact:
- Lisa Baxendale
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