Administrator/ Course Coordinator

Found in: beBee S ZA - 1 month ago

Gauteng Pretoria, South Africa CLS Human Capital Specialists Full time
CLS Human Capital Specialists’s job vacancy, Career and Recruitment

Job title : Administrator/ Course Coordinator jobs in Gauteng

Job Location : Gauteng, Pretoria

Deadline : April 27, 2024

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Job Purpose
The Administrator/Course Coordinator would be responsible for the administration and registrations for courses, webinars, or workshops the institution offers.

Education and Qualification Requirements

Minimum education (essential)

 National Senior Certificate

Minimum applicable experience (years)

 4-7 years

Required nature of experience

 Administration  Event/course coordination (face-to-face and online)  Client support

Skills and Knowledge (essential)

 MS Office  Excellent analytical and problem-solving skills.  Strong communication and interpersonal skills.  Proficient in Afrikaans and English.  Ability to work collaboratively in a team environment.  Highly organized, detail-oriented, and able to manage multiple priorities.  Have a growth mindset (being teachable).

Other

 Valid driver’s license and road-worthy vehicle.

Key Performance Areas
Administration and Client Support:

 Provide telephonic support to clients.  Communicate with clients via email.  Handle filing and document organization.  Coordinate the printing of course notes.  Register clients for courses, webinars, or workshops.  Assist the office manager with various administrative tasks.

Course Coordination:

 Prepare and calculate quotes for clients.  Manage registrations for courses, webinars, or workshops.  Organize study materials and arrange courier delivery to clients.  Maintain up-to-date registration lists.  Zoom invites for courses, webinars, or workshops.  Send confirmations to clients attending courses, webinars, or workshops.  Liaise with lecturers and keep them up to date.  Provide training to new lecturers on the Zoom platform.  Record Zoom courses, webinars, or workshops.  Administer Zoom courses, webinars, or workshops, including access links and passcodes for clients.  Issue certificates of attendance for courses, webinars, or workshops.  Coordinate with guest speakers for courses, webinars, or workshops.

Travel Arrangements:

 Arrange venues and catering for any in-person courses or workshops.  Book flights, accommodation, and car rentals for lecturers.  Coordinate event assistants for courses and workshops in other provinces.  Ensure clients and lecturers have all necessary logistical information for the courses or workshops (location, date, time, venue details, maps, etc.).

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