Administrative And Logistic Assistant

Found in: beBee S ZA - 4 weeks ago

Gauteng Johannesburg, South Africa Minopex Full time
Minopex’s job vacancy, Career and Recruitment

Job title : Administrative And Logistic Assistant jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : March 29, 2024

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Qualification Requirements

Grade 12 A Secretarial competence certificate is advantageous

Experience and Skills Requirements

5 years+ of experience in secretarial or office administration, preferably in the mining or process plant   sectors At least 2 years of experience in managing embassy relations, visa applications, and understanding international regulations 2 years of experience in travel management, adept at arranging complex travel plans Proficient in the Microsoft Office suite Excellent communication skills Ability to work effectively under pressure and available after hours in case of travel emergencies Strong ethical standards and work integrity Exceptional time management abilities Ability to multitask Meticulous attention to detail in all documentation Cost awareness and control, with a knack for optimizing resources Must have own reliable means of transport

Duties and Responsibilities Functional Role:

Travel Management:

Plan and book all travel aspects for employees, including flights, accommodations, and ground transportation Manage travel itineraries, adapt to last-minute changes, and ensure compliance with budget and policy requirements Handle the acquisition of necessary documentation for Visa/Work Permits and attestation Coordinate with the Office Manager for necessary documentation and assist with emergency travel adjustments Maintain a thorough understanding of, and ensure compliance with, the organisation’s travel policies Process travel-related expenses, track reimbursements, and monitor expenditures against budget constraints

Administrative Support:

Execute a variety of administrative tasks, such as managing calendars, scheduling meetings, handling communications, and maintaining files and records

Liaison and Communication:

Serve as the primary contact for travel vendors, employees, and stakeholders. This includes negotiating with vendors, solving travel-related issues, and providing advice and assistance

Event Planning and Coordination:

Assist in organizing events, including travel and accommodation arrangements for attendees, venue booking, and logistics coordination

Documentation and Record Keeping:

Maintain detailed records of travel arrangements, bookings, and administrative tasks

Problem Solving:

Tackle and resolve any arising issues or emergencies related to travel or administrative duties

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