Admin Assistant: Reverse Logistics

1 week ago

Johannesburg, South Africa Wheco Group Full time

An Admin Assistant for Furniture Repairs and Returns Office (RVL)assists the RVL Manager in enforcing controls and ensuring administration related to the RVL department is executed and maintained. This includes investigation, reporting, implementing of operating procedures, administration duties on internal EVO dashboard, inspections, report checking, technical support staff CCP execution and general office administration related functions.

**KEY RESPONSIBILITIES**:
The following key duties and responsibilities are associated with this position: Duties include but are not limited to:

- **Administration - EVO**
- Working closely with RVL staff (RVL Controllers, Team Leaders, and General staff) in execution of EVO administration relating to returned products on Credit Notes, IBTs received and dispatched via RVL stores as well as shipment of parts and products from repair.
- Creating of IBT documents for stock movement
- Creating of Waybills and Manifests for parcel dispatching
- Updating of the EVO dashboard for dispatched Picking Slips and ensuring grids are checked daily and updated accordingly.
- **Administration - CCP**
- Working closely with RVL staff (RVL Controllers, Team Leaders, and General staff) and Customer Care staff (Managers, Administrators and Agents) in execution of CCP technical questions relating to parts, repair and warranty on complaints logged by customers.
- Communicating with the relevant RVL Technical Department on parts available or repairs possibility.
- Liaising with Customer Care agents to provide feedback on requests made to clear the dashboard.

**- Administration - Office Management**
- Ensuring tickets are logged on the R&F ticket system for any facility problem, ordering of materials, health and safety requirements, uniforms etc and ensuring completion of these tickets on a timeous basis by directly liaising with R&F agents.
- Controlling Petty cash expenditure (if required) and ensuring accountability is taken for the administration and safekeeping of the money.
- Overseeing daily duties of cleaners (if required) and ensuring office upkeep is done.
- Overseeing office visits by contractors /suppliers / customers.
- Maintaining a proper filing system for necessary administration by scanning or filing documents in the required manner.
- **General**
- Act as a stand-in when required in RVL roles within the department during annual leave and sick leave of certain staff in certain positions.
- Assist in measuring of metrics and regularly review stock holding within RVL stores with the RVL Manager.
- Work closely with the Logistics Administration team regarding stock investigations, stock control and changes required within the RVL store scope.
- Assist in training of new staff in roles within RVL department.
- Assist in ad-hoc duties allocated to you within the RVL department by Management.
- **Equipment and asset control**
- Ensuring safe keeping of all valuables, tools, and equipment.
- **Other**
- Assisting and overseeing other related warehouse / office functions:

- Housekeeping / Cleaning
- Health and Safety
- Supply ordering (Packaging, consumables)
- Opening and closing of warehouse

**REQUIREMENTS/EXPERIENCE**:

- Matric with a minimum of 3-5 years’ experience in working within a returns, repairs, technical servicing, and warehousing environment, especially within a reverse logistics setup.
- Computer literate in Office365 programs (Outlook and Excel).
- Previous experience in an administrative role within a reverse logistics / warehousing / logistics / courier service environment.
- Experience in handling customer complaints / enquiries telephonically and in writing.
- Experience working in Sage Evolution (or any similar system) with knowledge of ticket systems and basic supply chain procedures.

**COMPETENCIES**:
The following competencies are inherent requirements for the position:

- Practical knowledge and experience within a warehouse environment especially within a furniture repair or returns warehouse.
- Teamwork: working with own and other teams or managers (coordinating to ensure timely returns, to manage inventory, etc).
- Customer focused and service driven with the ability to communicate effectively with customers, team members, suppliers, and management.
- Excellent communication skills (written and verbal).
- Self-motivated with the ability to work under pressure and meet deadlines (time management).
- Acute and reliable with good work ethics and attention to detail.
- Problem-solving skills (Analytical, Technical & Creative Thinking Skill) with the ability to efficiently prioritize, multi-task and adapt in a changing environment (managing customer complaints, resolving inventory discrepancies, troubleshooting technical issues, etc).
- Strong organisational skills with attention to detail and the ability to anticipate and address issues before they arise.
- Pro-active strategic thinker.
- Flexible multi-tasker and quick thinker.
- Maintaining confident

  • Admin Controller

    5 days ago

    Johannesburg, South Africa Bidvest International Logistics Full time

    **Job Purpose**: BIL has an opportunity available for an Administration controller to Attends to all finance administrative functions as provided to by the senior controller, the successful incumbent will be deadline driven, Analytical, pays attention to detail, and a team player. **Qualifications & Experience**: - Matric or Equivalent - 3+ yearsExperience...

  • Assistant Accountant

    2 days ago

    Johannesburg, South Africa Smith Garb Full time

    Gauteng, JHB - Eastern Suburbs Logistics concern, based in the East of Johannesburg, is looking for an Assistant Accountant to join their team. Good Excel skills required. A large and lovely company offering growth! Qualifications: - Matric - B Com Accounting or similar Accounting degree/ qualification (completed 2019/2020) - 3 years of Accounting...

  • HR Admin Assist

    2 days ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 69373 **Job Type** - Permanent **Job Title** - HR Admin Assist **Computer Skills** - Ms Office **Industry** - Service **City** - Johannesburg **Province** - Gauteng - Carry out a support / reception function for the Human Resources / Training Team. - Stand in for the HR Secretary / other Administrators when required. - Manage bookings...

  • Admin Assistant

    Found in: beBee S ZA - 4 weeks ago

    Johannesburg, South Africa Jobking Full time

    Ralph Jacob is currently looking for a Admin Assistant for a 2 month contract during our festive season. The ideal candidate will have the following responsibilities : - Answering the Phone - General Admin - Invoicing - Customer Statements - Assisting the Directors with daily tasks This is a temporary position and the employee will be...

  • Admin Assistant

    Found in: beBee S ZA - 3 weeks ago

    Johannesburg, South Africa Jobking Full time

    Ralph Jacob is currently looking for a Admin Assistant for a 2 month contract during our festive season. The ideal candidate will have the following responsibilities : - Answering the Phone - General Admin - Invoicing - Customer Statements - Assisting the Directors with daily tasks This is a temporary position and the employee will be...

  • Logistics Director

    5 days ago

    Johannesburg, South Africa MECS Africa Full time

    South Africa, Gauteng - Jhb Eastern Suburbs **LOGISTICS DIRECTOR** **MAIN PURPOSE**: To provide strategic direction for the improvement of processes, efficiencies and deliverables of all supporting structures and teams, to provide unbeatable service to our customers and branches in order to achieve their goals. To oversee the day-to-day operations of the...

  • Admin Assistant

    Found in: beBee jobs ZA - 1 week ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    Well-presented Administration Assistant with good communication skills in English and Afrikaans to assist with day to day admin duties. Must be computer literate. Forward CV to

  • Admin Assistant

    Found in: beBee S ZA - 3 weeks ago

    Johannesburg, South Africa Jobking Full time

    Well-presented Administration Assistant with good communication skills in English and Afrikaans to assist with day to day admin duties. Must be computer literate. Forward CV to premiumplacements@mweb.co.za

  • Admin Assistant

    17 hours ago

    Johannesburg, South Africa Smollan Full time

    We in need of an **admin assistance** for the **North Cooperate Team**. She must be willing to work as part of an team under pressure. More details to be share in interview. Sales Tracking| Co-Ordination of Trade Visits| Budget Management| Office Administration| Diary Management and General Administration | 1-2 year’s secretarial/admin experience,...

  • Admin Claim Assistant

    Found in: beBee S ZA - 4 weeks ago

    Johannesburg, South Africa Jobking Full time

    Description Admin Claim Assistant Our client is looking for an assistant to attend to administration of short term insurance documents including answering calls. Requirements/Duties: must be fully bilingual prior 2 years insurance background necessary prior admin background A basic salary of R 8000 p/m is on offer Details Job...

  • Admin Claim Assistant

    Found in: beBee S ZA - 2 weeks ago

    Johannesburg, South Africa Jobking Full time

    Description Admin Claim Assistant Our client is looking for an assistant to attend to administration of short term insurance documents including answering calls. Requirements/Duties: must be fully bilingual prior 2 years insurance background necessary prior admin background A basic salary of R 8000 p/m is on offer Details Job...

  • Admin Assistant

    Found in: beBee jobs ZA - 2 weeks ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    Ralph Jacob is currently looking for a Admin Assistant for a 2 month contract during our festive season.The ideal candidate will have the following responsibilities : Answering the Phone General Admin Invoicing Customer Statements Assisting the Directors with daily tasksThis is a temporary position and the employee will be considered for permanent employment...

  • Admin Assistant Ii

    1 hour ago

    Johannesburg, South Africa Smollan Full time

    We're on the lookout for an **Admin Assistant** based in **JHB CBD**. As an **Admin Assistant,** you will be responsible for: - Diary Management and General Administration - Office Administration - Sales Tracking **What are we looking for ?** To qualify for this role, you should have ? - 1-2 years secretarial / admin experience, preferably in retail /...

  • Admin Assistant

    6 days ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 67130 **Job Type** - Permanent **Job Title** - Admin Assistant **Computer Skills** - MS Office,Adhoc **Industry** - Transportation **City** - Johannesburg **Province** - Gauteng - Debtors and creditors experience essential - Capturing and managing of all company diesel transactions - Reception duties - Personal Assistant to the...

  • Admin Claim Assistant

    Found in: beBee jobs ZA - 1 week ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    Admin Claim Assistant Our client is looking for an assistant to attend to administration of short term insurance documents including answering calls. Requirements/Duties:must be fully bilingual prior 2 years insurance background necessary prior admin backgroundA basic salary of R 8000 p/m is on offerDetailsJob Ref: Admin Claim AssistantHours: Monday -...

  • Admin Assistant

    Found in: Talent ZA 2A C2 - 3 weeks ago

    Johannesburg, South Africa ESG Recruitment Full time

    Admin Assistant - lady Good communicator not shy to communicate by phone to customer and suppliersMust be good on computer with emails and spreadsheetsknowledge of pastel accounting systemAccounting experience would be a benefitMust be able to work with other employees as part of the team

  • Logistics Controller

    5 days ago

    Johannesburg, South Africa Pro Talent Full time

    **Admin & Reception ~ Supply Chain & Logistics** **Gauteng** ***: **JOB TITLE** Logistics Coordinator/Controller JHB **KEY TASKS** - Daily management of the effectiveness of the local planning, personal effectiveness and processes accuracy to deliver on time and in full to customers. - Perform daily loadmaster function for local logistics. - Attend to...

  • Admin Assistant: Domestic Freight

    4 days ago

    Johannesburg, South Africa Wheco Group Full time

    The Admin Assistant assists with administration related to distribution and receiving of products and orders to and from our customers, stores and suppliers. **KEY RESPONSIBILITIES**: The following key duties and responsibilities are associated with this position: Duties include but are not limited to: - Directly communicating with customers, couriers,...

  • Admin Assistant I

    4 days ago

    Johannesburg, South Africa Smollan Full time

    As an Admin Assistant you will be responsible for: Sales Tracking| Co-Ordination of Trade Visits| Budget Management| Office Administration| Diary Management and General Administration | 1-2 year’s secretarial/admin experience, preferably in retail /FMCG||Essential / Minimum|0-5 years| Grade 12/NQF level 4 Communication skills (verbal & written) Sales...

  • HR Admin Assistant

    Found in: beBee S ZA - 4 weeks ago

    Gauteng, Johannesburg, South Africa Novo Nordisk Full time

    Novo Nordisk’s job vacancy, Career and Recruitment Job title : HR Admin Assistant jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : April 04, 2024 Quick Recommended Links Jobs by Location Job by industries The position As an HR Admin Assistant, you will be responsible for providing HR Admin assistance and support to the HR Director and...