Group OHS and Risk Manager

Overview

The candidate will provide the tasks as set out herein together with such further functions as set out in the performance agreement contained in the Employment Agreement.

It is further specifically recorded that tasks may be specified in general terms only and the Employee shall be bound by any further tasks as may be agreed from time-to-time. In such instance(s), the Employee agrees that he/she shall be obliged to perform additional tasks over and above the primary tasks, for which he/she has been employed, as the Employer may from time to time direct.

PRIMARY TASKS:

The Group Occupational Health and Safety (OHS), Sustainability and Risk manager (the Manager) has to ensure that the client, develop and implement all Health and Safety, Sustainability and Risk policies, Procedures and associated legislation and regulations. The manager must develop a systematic approach for implementation throughout the group. The manager must further be independently advising, monitoring, and auditing for compliance across the group. The manager is responsible to own the OHS, Sustainability, Risk and Compliance strategies and ensure effective delivery and implementation across the group to provide expert knowledge on pro-active management of the portfolio.

Governance:

• Responsible for the effective design, implementation, operation and management of the Occupational Health and Safety, Sustainability and Risk Management System across the Group.
• The Manager will further perform advisory services across the group with comprehensive information and feedback on any matters, changes within legislation and regulations as well as the promulgation of new legislation and regulations that have an impact on the groups compliance profile (local and international).

Occupational Health & Safety (OHS)

• In addition, the Manager will be responsible for ensuring that Occupational Health and Safety, Sustainability and Risk related matters to Management and related committees are at the right quality and ensure appropriate governance.
• The Manager will set up the related Risk Committees and the necessary steps to be taken to put such committee together.
• The Manager is responsible for the implementation of the said frameworks within the group and to liaise with all OHS internal personnel across the group and external stakeholders / tenants, subject matter experts and Governmental Departments (i.e. Department of Labour, Compensation Commissioner, etc.) when required.
• The Manager is responsible to draft and implement the OHS legal appointment structure within the group as prescribed by legislation. These appointments would range from the OHS Policy statement signed by the 16.1 (CEO), 16.2 Sector and regional appointments, Section 8 Team leader appointments within all structures of the group as well as the final OHS team member appointments per site.
• The Manager is overall responsible for the effective management of OHS across the group (occupational health and safety, construction regulations and building compliance).

Sustainability / Environmental Social Governance (ESG):

• The manager will Implement the group ESG Strategy, Policy and business practices for the monitoring, management and oversight of ESG across the group.
• The Manager will baseline, monitor and measure all ESG related metrics for the groups own direct and indirect footprint (e.g. energy, water, waste, paper, travel, supplier selection and onboarding, OHS, etc.) across the business.
• The Manager will provide expert advice, guidance and support on any ESG related matters to the business and stay abreast with any local and international developments in the field.
• The Manager will monitor and manage all ESG related contractual obligations and/or Key Performance Indicators as required by law, any funder, client or authority and assist with recording of group data for baselining.
• The Manager will be responsible to calculate and set group ESG Targets and monitor and report on same.
• The Manager is responsible for drafting the groups annual ESG Report.

Enterprise Risk Management Framework (ERMF), Policies and Strategies:

• The Manager is responsible for the development of an Enterprise Risk Management Framework (ERMF) for the group with risks pertaining to group, its operations, identify controls to be put in place, set risk appetite, create a risk register to manage risks to closure.
• The Manager shall be responsible for socialization and training of all related policies, metrics, frameworks and strategies and ensuring adherence to such.
• The Manager is responsible for monitoring, reporting and conformance testing (audit) on the consistent application and effectiveness of the implementation of these policies, frameworks, strategies and metrics across the group.

Risk Culture:

• The Manager is responsible for awareness and embedment of a clearly defined OHS, ESG and Risk culture within the group which reflects the groups Purpose and Values.
• The Manager must establish and manage the OHS, ESG and Risk Control Framework for group and ensure compliance against it.
• The Manager must ensure the controls are designed and operating effectively including assurance and control testing and reporting activities.

Escalation:

• The Manager has a mandate to access any and all OHS, ESG and Risk information within the organisation to perform the role and must escalate any unresolved issues, non-conformance and concerns to the Property Services Officer.

Data, systems, processes and internal control:

• The Manager shall design and implement an effective system of controls. This should include a clear organisational structure, formal system of delegations of authority and accountability and a framework of supervision from the Property Services Officer and committees.
• Ensure sufficient ESG and building compliance data is recorded for input into various systems.
• Identify and log all risks, non-conformances and issues arising from any baselining, business activities / services, reported issues, assessed and develop contingency and remediation plans and manage to closure across the group.
• The manager must ensure minimum legal compliance of its assets, occupational health and safety (people) and construction / business processes in the Real Estate environment. The design or operation of these processes and controls must be performed by or in conjunction with Business Units and or Functions.
• Keep a database of the above with necessary documentation to ensure effective preventative or corrective business planning and safe record keeping of evidence.
• Ensure that all related operational processes are designed and operating effectively and are practical to execute.
• Identify gaps and addressing those in agreed priority order to ensure minimum compliance.

Team management:

• Develop and retain and work with a team of high performing OHS risk professionals who are recognized as adding clear value to their key stakeholders for the group.
• Manage a direct team of OHS, ESG and Risk professionals the Group to ensure delivery of that is consistent whilst recognizing local priorities and sensitivities.
• Drive team in their continuous improvement and innovation.
• Lead, manage and organize the OHS, ESG, Risk and compliance function to execute in alignment with strategies, policies, frameworks and business processes.

• Segregation of Roles and Duties - Independence of Risk

• Responsible for ensuring the independence of this group Function from other functions.
• Responsible for ensuring that effective segregation of all significant roles and duties and that it is clearly defined across the group.

Other projects:

• Lead other projects as may be appropriate to add best value as from time to time may arise.
• Presentation, flagging and training to Senior Executives from time to time.

Preferred education:

Essential:

• B-degree or equivalent in with subjects that covers OHS, Risk Management, Compliance, ESG.
• Facilities and Property Management of at least 5 years.
• ESG, OHS and Risk Management subject matter expertise for at least 5 years.
• Proven track record.
• 5 years experience of OHS, ESG, Risk Management and Compliance.
• Managerial experience.

Preferred:

Knowledge and skills:

• Building systems and operational management of facilities.
• Occupational Health and Safety management knowledge and auditing skills.
• Interpreting and practicing integrated Risk management and compliance.
• Interpreting and development of ESG Policies, targets and implementation of compliance in the built environment.
• Individual Occupational Health and Safety Risk practices (people).
• Financial objectives (value creation and cost reduction).
• Demonstrate objectivity, integrity, and independence.
• Builds excellent relationships with business units, clients and all relevant stakeholders.
• Acts as a main contact point for the group.
• Strong and positive impression on others.
• Ability to inspire and drive high performance.
• Commands the respect.
• Deciding and initiating action.

Technical competencies:

• Understanding of building operating systems.
• Understanding of integrated property and facilities management (full scope) in the built environment.
• Understands concepts/drivers and identifies, creates and/or exploits opportunities; manages risk effectively.
• ESG practical application in the Real Estate direct footprint environment.
• Risk Management expertise.
• Application of digital technologies.

Behavioral and cogitative competencies:

• Inspirational People leadership.
• Results orientation.
• Change leadership.
• Collaborating and influencing.