Junior Administrative Assistant/Receptionist

4 weeks ago

Randburg, South Africa Guardian Recruiting (Pty) Ltd Full time
Our client is looking for a Junior Administrative Assistant/Receptionist at their Pretoria Offices to form part of their admin team, with the ability to fit into the DNA of their dynamic company culture that embraces change

Apart from being a contained and well-rounded person with a high EQ level
They will be required to deal with complexity in a fast-paced environment
Our client is a premium product engineering and development company specializing in end-to-end turn-key commercial vehicle development
Person needs to be a self-starter with attention to detail, bring positive energy to the work environment, and be willing to excel in their role

Job Specification

Oversees reception duties and administrative tasks and supports new employee onboarding and the Marketing Team
This role requires strong organizational skills and effective communication to maintain office efficiency and provide a positive experience for visitors and employees

Assets Management
Keep accurate records of company assets
Assist in tracking and managing asset inventories
Work with relevant departments to ensure proper asset allocation
Reception Duties
Control door access and maintain a secure environment
Welcome individuals arriving for interviews and assist with CV printing
Administrative Tasks
Monitor and determine future consumable quantities for office supplies
Place orders for office supplies and manage deliveries
Coordinate and control stationery supplies
Liaise with service providers for office maintenance needs
Label and track equipment, maintaining asset records
Manage parking allocations, office access, keys, and remotes
Update office procedures, including kitchen and internal protocols
Handle ad-hoc office administrative tasks as required
New Employee Administration
Prepare and assemble onboarding packs for new employees
Ensure all necessary equipment and resources are ready for new employees
Assist the IT department in setting up new employee PCs
Support for Marketing Team
Collaborate with the Marketing Team on various administrative tasks and projects as needed

Minimum Requirements
Diploma/Certificate in Office Administration or equivalent, would be an advantage.
Grade 12 with Math’s (Pure mathematics -non negotiable)
0-2 years’ experience in a similar role, would be an advantage
Proficient in Microsoft Excel, Word, and Outlook.
Strong critical thinking and problem-solving skills
Attention to detail and accuracy in work
Ability to handle confidential information with discretion
Excellent organizational and multitasking abilities
Excellent writing and communication Skills (English & Afrikaans)
Outstanding organisational and time management skills
Drivers Licence

Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and thisinformation may be shared with the relevant stakeholders in the business.

Please note that only short-listed candidates will be contacted.

Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client's BEE requirements

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