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Accounts Payable Team Leader

4 months ago

Johannesburg, South Africa MNA Recruitment Full time

A leading Pharmaceutical Company has a vacancy for an Accounts Payable Team Leader responsible for the timely payments of local vendors, foreign vendors, invoices and supervisors. To maintain the accuracy of the organization's creditors records, to oversee the accounts payable team as well as forecasting of accounts payable cash flows.

Main Duties and Responsibilities:

  • Ensure correct payments are made in a timely manner according to supplier terms, developing and maintaining good relationships with all Vendors.
  • Ensure that all vendor accounts are reconciled monthly, review and sign off on vendor recons, deal with query items, and ensure that all queries are resolved in a timely manner.
  • Ensure staff expense claims are reviewed and paid on time.
  • Verify payments, and review checks before supervisors approve payments on the online banking system.
  • Reconcile accounts payable total and general ledger with other applicable records (e.g. vendor ledgers and trial balance).
  • Conduct monthly revaluation of foreign creditors and reclassification calculations and journals.
  • Facilitate correct and timely cash flow forecasts weekly and monthly.
  • Ensure proper record keeping of purchases for monthly VAT submission, preparation and periodic audits.
  • Ensure proper maintenance, filing, and storage of records for internal and external audit purposes as well as annual BBBEE Verification audits.
  • Oversee the cash book function.
  • Conduct monthly reconciliations of accounts payable related balance sheet accounts
  • Conduct monthly reviews of expenses and coding.
  • Maintain monthly checklists and quarterly controls.
  • Perform other related duties as assigned.

Supervisory Responsibilities:

  • Train and oversee staff involved in the accounts payable and cash book function.
  • Direct assigned tasks and provide assistance and mentoring as needed.
  • Interview prospective candidates and choose the best applicant based on skills, knowledge, and performance abilities.
  • Conduct mid-year and year-end performance appraisals and evaluations based on the company's guidelines.

Requirements

  • Completed Finance Degree or equivalent.
  • Minimum 3 year’s experience in a supervisory accounts payable role.
  • Sound understanding of VAT from an accounts payable perspective.
  • Experience with Foreign Payments and South African Reserve Bank requirements.
  • Team management.
  • People skills – highly adapted interpersonal skills.
  • Problem solving analysis skills.
  • Priority setting – initiative and follow through.
  • Time management and deadline driven, ensuring weekly, monthly and quarterly deadlines are met.
  • Detail oriented.
  • Ability to work under pressure.