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Assistant Project Manager

4 months ago

Johannesburg, South Africa Logic 360 Group Full time

Our Client is looking to employ an Assistant Project Manager for minimum 12 months on a specific project.


The project site is in Pretoria, Hammanskraal, Gauteng, however the project manager can be based in Pretoria, Johannesburg, Potchefstroom area as a hybrid working environment is adopted.  The successful candidate will be required to work in office in Krugersdorp on a Tuesday and Wednesday. 


The company needs an experienced Assistant Project Manager with a well-rounded understanding of water & wastewater design-build & commission type projects. This role to support the Project Manager who manages various other projects within the organization & the scope of this specific project requires support to the Project Manager.

The project is a 50 ML per day water treatment plant for potable use to the local community type project. With the Company`s responsibility to Design, Supply, Install & Commission of Civil, Mechanical & EC&I equipment.

The appointment would be a fixed term non-permanent appointment. The duration of the contract would be 12 months with a view to establish a longer-term relationship with the Company.

The candidate must be willing to travel.

General overview

The candidate must demonstrate a well-rounded knowledge of the principles of Project Management and must be conversant and demonstrate an in-depth knowledge of the knowledge areas as defined by the PMI (PMBok standards). Practical applications of the principles of Project Management must be demonstrated.  Preference will be given to candidates with experience in water related projects.

Reporting structure:

The Assistant Project Manager will report to the Project Manager for all instructions & task.  Administratively to the Project Management Office to support execution efforts. 

Key Responsibilities:

Assist the Project Manager to managing the project from Appointment to Close-out throughout all the Process Groups & Knowledge areas required to satisfy the specifications of the contract.

  • Developing Project Charter & Scope
  • Project Execution Plan
  • Project Revenue, Budget & associated Cost
  • Project Program
  • Staffing the Project (building a team)
  • Quality Management
  • Safety Management
  • Stakeholder & Communication management
  • Risk Management
  • Procurement & Contracting Management
  • Site & Sub-contractor management & other site related activities
  • Development & delivering of key reports both internal & external
  • Commissioning Management
  • Taking Over of Works management
  • Project Close-out

Outcomes of responsibilities as examples:

  • Responsible for the Projects Account, Compiling of Application for Payment for the Main Works, Variation Order Applications for Payment, Claims Application for Payment,
  • Commercial Management, commercial issues related to Claims under Extension of Time, Labour relation agreements, Force Majeure etc.
  • Commercial Management of contractual requirements
  • Project Control Manager, managing the Controls of Cost, Resources, Procurement, Quality, planning of overall activities
  • Progress report and risk report
  • Submit and attend Health and safety monthly report meetings
  • Submit and attend quality report meetings
  • Respond to employer letters
  • Write letters of notification and queries
  • Claim letters for additional work
  • Submit Request for quote
  • Submit request for information
  • Attend commercial meetings with employer
  • Attend daily progress meetings
  • Attend weekly progress meetings
  • Attend monthly progress meetings
  • Participate in value engineering sessions as necessary to reduce cost.
  • Submitting monthly claims and invoicing
  • Prepare monthly cost reports
  • Prepare and issue cash flow projections to employer as well as internally
  • Prepare monthly procurement schedule
  • Approve orders
  • Approve and appoint sub-contractors
  • Draft SLA contracts with sub-contractors
  • Approve sub-contractors progress claims
  • Manage site office personnel
  • Manage sub-contractors & labour relations
  • Establish and oversee project close out documentation and processes through to completion.
  • Negotiate, resolve and close out any outstanding change orders, quality issues or disputes.
  • Process and track any final invoices, payment applications, retention payments, etc.
  • Prepare and submit final project accounting and budget.

Required Skills:

  • Excellent problem-solving, critical thinking and analytical skills.
  • Proven track record in delivering high-quality programs/projects.
  • Able to display exceptionally strong interpersonal, verbal and written communication skills.
  • Able to develop and maintain long-term relationships with all members of the team.
  • Ability to present to project manager to gain approvals.
  • Passionate about solving complex challenges within aggressive timelines.
  • Proficient in Microsoft Word, Excel, Power Point, Projects and other relevant software platforms.
  • Expedite various elements of the project to meet budget & time constraints.

Preferred Education:

  • Bachelor of Science in Engineering or related engineering degree, construction management, or related field.
  • In-depth knowledge of project management methodologies (PMBOK), tools, and techniques
  • Strong leadership, communication, negotiation, and problem-solving skills.
  • Ability to thrive in a fast-paced, dynamic environment and effectively manage competing priorities and deadlines.

Recommended Experience: 

  • Min 3 years’ experience in EPC projects as a project manager or project engineer.
  • Proven Track Record of successfully delivering complex projects on time, within budget, and to client satisfaction.

Candidate:

  • The ideal candidate is a Project Manager who is a motivated self-starter with a positive attitude, high level of personal integrity, and who thrives in a collaborative team environment with a passion to finalize projects successfully.
  • Strong people & team leadership capability Lead, motivate, and develop project team members to maximize their potential and contribution to project success.