Ops Specialist: Office Management

1 month ago


Sandton, South Africa BCXP Full time
Business unit, Department, ReportingBusiness UnitOperateDepartmentManaged Services Field Services EnablementJob grade/levelS6

 

Core Description

Create and maintain an efficient work environment, ensuring high levels of organisational effectiveness, communication, and safety.

Support Executive and Senior Management by providing administrative support, assistance in cost reduction initiatives, schedule coordination, travel and accommodation assistance, meeting and workshop coordination.

Key Deliverables / Primary Functions
  • Oversee the Kramerville Offices, including, but not limited to, identifying needs, forecasting of inventory supplies, expediating orders, managing vendor relationships and coordinating deliveries when required.
  • Develop office policies and procedures, and ensure they are implemented appropriately.
  • Manage all aspects of space / infrastructure planning, providing answers, resources and solutions when required.
  • Provide administrative support, account analysis, customer reports and information collation.
  • Assist in the arrangement of travel and accommodation for the Executive and Senior Management Team.
  • Verify the required accommodation needs (billable and non-billable) for all resource levels within the Business Unit and arrange for the necessary approval.
  • Provide support with cost reduction analysis and initiates, i.e. Overtime Cost and Expense Reduction.
  • Advocate adherence to the BCX Field Services Procurement Process and assist in the approval process of the Capex, Opex, PO and Suggested Order Files.
Core Functional Skills & CapabilitiesAnalytical and Problem SolvingAttention to detailCommunicationMicrosoft OfficeTeamworkCore Behavioural CompetenciesJob MatchAnalysingDelivering Results & Meeting customer expectationsPresenting and Communicating informationWriting and ReportingWorking with peopleMinimum QualificationsNQF 6: 3 year Degree/ Diploma/ National Diploma in Business AdministrationOR NQF 4: Grade 12Additional Education -Preferred /AdvantageExperience

3-years’ experience in an ICT Field Service environment

OR

5-years’ experience in an ICT Field Service environment

CertificationsProfessional Memberships in Relevant IndustryLevel of Engagement & Span of ControlSpan of Control0Level of EngagementEngagement with all levels internal to the Business Unit, as well as suppliers and clients

 

Special Requirements / Employment ConditionAbility to work extended /long hours as and when requiredWorkplace / Physical RequirementsFull-time Office Based position.Non-Billable
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