Ops Specialist: Office Management
1 month ago
Core Description
Create and maintain an efficient work environment, ensuring high levels of organisational effectiveness, communication, and safety.
Support Executive and Senior Management by providing administrative support, assistance in cost reduction initiatives, schedule coordination, travel and accommodation assistance, meeting and workshop coordination.
Key Deliverables / Primary Functions- Oversee the Kramerville Offices, including, but not limited to, identifying needs, forecasting of inventory supplies, expediating orders, managing vendor relationships and coordinating deliveries when required.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Manage all aspects of space / infrastructure planning, providing answers, resources and solutions when required.
- Provide administrative support, account analysis, customer reports and information collation.
- Assist in the arrangement of travel and accommodation for the Executive and Senior Management Team.
- Verify the required accommodation needs (billable and non-billable) for all resource levels within the Business Unit and arrange for the necessary approval.
- Provide support with cost reduction analysis and initiates, i.e. Overtime Cost and Expense Reduction.
- Advocate adherence to the BCX Field Services Procurement Process and assist in the approval process of the Capex, Opex, PO and Suggested Order Files.
3-years’ experience in an ICT Field Service environment
OR
5-years’ experience in an ICT Field Service environment
CertificationsProfessional Memberships in Relevant IndustryLevel of Engagement & Span of ControlSpan of Control0Level of EngagementEngagement with all levels internal to the Business Unit, as well as suppliers and clientsSpecial Requirements / Employment ConditionAbility to work extended /long hours as and when requiredWorkplace / Physical RequirementsFull-time Office Based position.Non-Billable
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