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Payroll Administrator

3 months ago

Johannesburg, South Africa Red Ember Recruitment (PTY) Ltd Full time
Job Description
Red Ember Recruitment is looking for an experienced Senior Remuneration Administrator, that can work on both Sage Premier and Sage 300 People, for a client based in Braynston. The incumbent of this position is responsible for on-time and accurate running of the payroll systems, maintaining data integrity, information security and providing accurate and timeous information to all levels of management. The successful candidate will be expected to know how to run the payroll system. The incumbent must adhere to all legislative requirements and company policies & procedures.
PAYROLL INPUT
Ensure all documentation received from the business is inputted and processed on the payroll for the relevant month
Review the input of personnel records to determine correct rates of pay and deductions of newly appointed employees on the payroll system
Review all payroll earnings, deductions, and company contributions
Review new and changed remuneration rates on the payroll system to ascertain the validity and accuracy
Direct and review capturing of remuneration information according to the organization’s remuneration structure and policies
Run Detailed Payroll Variance report and account for the differences
Approve all associated entities’ payroll before review reports are sent out.
Processing of executive committee payroll.
MONTH END RECONCILIATION PROCEDURE
Use Payroll reports received from third parties to complete month end reconciliations for Medical Aid, Provident fund, Death & Disability etc for month end payment
HANDLE ANNUAL INCREASE/DECREASE PROCESS
Ensure all Managers receive current CTC reports for increase/decrease calculation purposes.
Ensure that each of these reports are signed/approved for authorization and returned.
Process increases on payroll
DISTRIBUTION OF REPORTS
The following are reports required:
Payroll review reports
Detailed payroll reports
Detailed Variance report
Leave Reports
Leave Liability report in excel and pdf
All leave balances reports
Company Reconciliations report
Strength report
Current, new and terminated employees report
Detailed payroll listing per department report
Summarised payroll listing per department report
Head Count report
3rd Party payments report
Summarised EMP201
Payroll reports to be sent for approval to relevant Exco authority
ATTEND TO PAYROLL QUERIES AND CORRECT ERRORS
Request employees to send queries via e-mail in order for us to have proof of investigation and action taken
Errors to be corrected immediately or in the next month of payroll.
Queries must be acknowledged to employee despite date of resolution. ▪ When necessary, create new method of calculations/ earning, deduction, company contributions definitions as requested by payroll administrator or other authorized parties.
Create Pay run definition as per request/demand
Ensure that the payroll system is update with the new system version
Familiarise oneself with all TTS information systems that are dependent on payroll processing
PAYROLL SYSTEM ADMINISTRATION
When necessary, create new method of calculations/ earning, deduction, company contributions definitions as requested by payroll administrator or other authorized parties.
Create Pay run definition as per request/demand
Ensure that the payroll system is update with the new system version
Familiarise oneself with all TTS information systems that are dependent on payroll processing
PROVIDENT FUND & UIF
Preparation of the company contribution reports that need to be loaded onto the provident portal.
Ensure all UIF declarations are sent timeously with verified information.
HANDLING SARS/ IRP5/RECONCILIATION YEAR END PROCESS
Ensure the PAYE reconciliation updated monthly with Payroll figures and amounts paid by Accounts
This will ensure the year end process is accurate and will avoid any time delays due to queries/issues
Prepares and compiles Bi-annual and annual tax submissions reports, ensures that all properties EMP501 balances as per Statement of account payments.
Distribute IRP5 to all associated entities.
Apply for Tax directive IRP3e when applicable
Run and build EMP201 report for all properties and ensuring that it balances to Company reconciliations totals
Ensure that utilised ETI on the EMP201 is correct
 

 



RequirementsGrade 12
SAGE Courses + VIP Premier and 300 People
HR Degree/Diploma
Minimum 3 years
Knowledge of relevant Labour and Tax legislation and changes
Payroll processes and systems
MS Office

Requirements
Sage Premier Sage 300 People Payroll Advanced Excel