Payroll Administrator

2 weeks ago

Johannesburg, South Africa Minopex Full time

**Introduction**

This position will be based at Head Office in Woodmead.

**Description**

As a Payroll Administrator at Minopex, you will play a crucial role in ensuring accurate and timely processing of payroll for our employees. Working within a dynamic and fast-paced environment, you will collaborate with various departments to facilitate seamless payroll operations. Attention to detail, confidentiality, and strong organizational skills are essential for success in this role.

**Duties and Responsibilities**
Payroll Processing:

- Scrutinise and validate all payrolls to identify discrepancies and ensure accuracy in line with Company procedures and the individual’s employment contract.
- Process month end payments and ensure transactions are journalised correctly to relevant accounts within the Company accounting system.
- Reconcile all payroll related control accounts for verification by the Payroll Manager.
- Ensure that payroll processes are accurately followed and that deadlines are adhered to on a day-to-day basis on site level and assist as and when requested.
- Conduct monthly payroll validation checks and resolve queries or issues.
- Validate the accuracy of information uploaded and revert discrepancies back to site level for rectification, and perform preliminary payroll run.
- Upload the electronic file (NETT Pay) into the banking system.
- Run the month-end procedure on the payroll system to close off the current period and to activate a new salary period.
- Review, reconcile and process the payment of external payroll creditors according to organisational procedure.
- Capturing and balancing of overtime, standby and other monthly allowances on payroll system.
- Check source documents against payroll reports.
- Printing of pay slips and distribution thereof.
- Process payroll transactions accurately and in a timely manner.
- Ensure compliance with company policies, regulations, and statutory requirements.
- Review and reconcile payroll reports before finalizing payments.

Data Management:

- Maintain accurate employee records, including personal information, salaries, and tax withholding allowances.
- Update payroll databases and systems with changes in employee status, such as hires, terminations, promotions, and transfers.
- Respond promptly to employee inquiries regarding payroll matters.

Compliance and Reporting:

- Stay abreast of labor laws, tax regulations, and industry standards to ensure compliance.
- Prepare and submit statutory reports, including tax filings and government remittances.
- Assist with internal and external audits related to payroll processes.

Benefits Administration:

- Administer employee benefits, such as health insurance, retirement plans, and leave accruals.
- Coordinate with relevant departments to ensure accurate deductions and contributions.

Communication and Collaboration:

- Collaborate with HR, Finance, and other departments to resolve payroll-related issues.
- Communicate effectively with employees regarding payroll policies, procedures, and inquiries.
- Participate in payroll-related projects and initiatives as required.
- Assist the Business Development department with obtaining work permits and administering employee related matters on foreign projects (ad hoc basis).

**Qualification Requirements**
- Grade 12 or equivalent qualifications
- Payroll diploma or similar qualification

**Experience and Skills Requirements**
- Proven experience as a payroll administrator or similar role, preferably in the mining industry.
- Strong understanding of payroll principles, regulations, and compliance requirements.
- Excellent numerical aptitude and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Ability to work effectively in a fast-paced environment and meet deadlines.
- Certification in payroll administration (e.g., Certified Payroll Professional) is a plus.

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