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Admin Assistant

2 months ago

Pretoria, South Africa Affinity Services Full time

Are you a warm, organized, and resourceful individual ready to be the face of our company? Affinity Services is looking for an enthusiastic Admin Assistant (Front Reception) to create a welcoming atmosphere while keeping our front office running smoothly. This is not just about answering phones and greeting guests—you’ll be the vital first point of contact for our clients, vendors, and team members, contributing to the positive energy and professional image of our company.

Tasks

Key Responsibilities:

  • Front Desk Management: Serve as the first point of contact for visitors and clients by welcoming them with a friendly and professional demeanor, directing them appropriately, and handling all inquiries efficiently.
  • Call Handling: Answer and direct phone calls, take accurate messages, and ensure they reach the appropriate staff member in a timely manner.
  • Office Administration: Provide general administrative support, including handling mail, scheduling meetings, ordering office supplies, and assisting with clerical tasks.
  • Client Communication: Maintain clear, courteous communication with clients and vendors through email, phone, and in-person interactions.
  • Data Entry & Filing: Manage basic data entry tasks, organize office documents, and maintain the filing system for easy access and record-keeping.
  • Meeting Coordination: Schedule and organize meetings, conferences, and events, preparing materials as necessary and ensuring smooth logistics.
  • Office Organization: Keep the reception area and common office spaces neat and organized, reflecting the professional image of Affinity Services.
  • Support Team Projects: Assist other departments with administrative tasks as needed, from preparing reports to coordinating company events.
Requirements

Qualifications:

  • A minimum of a Matric certificate.
  • Prior experience in a reception or administrative support role is preferred.
  • Excellent organizational skills with the ability to multitask effectively.
  • Strong communication skills, both written and verbal.
  • Friendly, energetic, and professional demeanor at all times.
Benefits

Why Work with Us?

  • Professional Growth: Affinity Services is committed to your development. We offer training and opportunities for growth within the company.
  • Vibrant Environment: Join a welcoming and supportive team that values collaboration and innovative ideas.
  • Impactful Role: You’ll be at the heart of our daily operations, ensuring the office runs smoothly and clients feel valued from the moment they step through our

If you’re ready to step into a key role and be part of a company that values your skills, we’d love to meet you



About Us

Fueling businesses with top talent, we go beyond just filling roles—we create connections that drive success .

Affinity Services is a leading staffing company dedicated to bridging the gap between exceptional talent and dynamic businesses. Founded on the principles of integrity, innovation, and excellence, we specialize in providing tailored staffing solutions that meet the unique needs of our clients across various industries.

Our team of experienced HR professionals works tirelessly to identify, attract, and place top-tier candidates in positions where they can thrive and contribute to organizational success. Whether you’re looking for temporary staffing, permanent placements, or specialized talent, Affinity Services is your trusted partner in finding the perfect fit.