Technical Admin Assistant
2 weeks ago
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MAIN OUTPUTS
- Perform general duties such as filing, and organizing documents, and reports
Communication Handling: Manage incoming and outgoing communications, responding to emails, and routing messages to the appropriate individuals or departments.
- Assist in scheduling faults, PPM, CPM, TX, RF activities, and ensure that teams aware of their schedules.
Data Entry:
- Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.
Meeting Support:
- Assist in organizing and coordinating meetings. This may include arranging meetings on MS Teams, preparing meeting rooms, creating agendas, taking meeting minutes, sending reminders, and distributing relevant materials.
Document Preparation:
- Draft and edit documents and reports. Ensure that all documents are formatted correctly and adhere to organizational standards.
Team Collaboration:
- Work closely with team members to ensure smooth operations within the office.
Record Keeping:
- Maintain and update records, databases. Ensure that information is stored securely and is easily accessible when needed.
Ad Hoc Tasks:
- Handle various tasks and projects as assigned by supervisors or management. This could involve research, analysis, or other administrative projects.
- Activities tracking and advise promptly on behind schedule activities to the support team.
- Accurate information gathering and analysis and presentation if needed.
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- Matric (Technical Matric advantageous)
- Desired Experience & Qualification, e.g. Business Management or project management or admin qualification or N3-N6 Technical qualification
- MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
FUNDAMENTAL COMPETENCIES
- Initiative/Proactivity
- Deadline Driven & Highly Motivated
- Stress Tolerant
- Information interpretation
- Decision making
- Highly organized
- Customer Focus
- Planning and work scheduling
- Escalations capabilities
- Teamwork & partnering
- Relationship Building
- Interactive Reasoning
- Communication and respect
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