Technical Admin Assistant

2 weeks ago


Centurion, South Africa Bidvest Facilities Management Full time
Job title : Technical Admin AssistantJob Location : Gauteng, CenturionDeadline : December 08, 2024Quick Recommended Links
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MAIN OUTPUTS

  • Perform general duties such as filing, and organizing documents, and reports

Communication Handling: Manage incoming and outgoing communications, responding to emails, and routing messages to the appropriate individuals or departments.

  • Assist in scheduling faults, PPM, CPM, TX, RF activities, and ensure that teams aware of their schedules.

Data Entry:

  • Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.

Meeting Support:

  •  Assist in organizing and coordinating meetings. This may include arranging meetings on MS Teams, preparing meeting rooms, creating agendas, taking meeting minutes, sending reminders, and distributing relevant materials.

Document Preparation: 

  • Draft and edit documents and reports. Ensure that all documents are formatted correctly and adhere to organizational standards.

Team Collaboration: 

  • Work closely with team members to ensure smooth operations within the office.

Record Keeping: 

  • Maintain and update records, databases. Ensure that information is stored securely and is easily accessible when needed.

Ad Hoc Tasks: 

  • Handle various tasks and projects as assigned by supervisors or management. This could involve research, analysis, or other administrative projects.
  • Activities tracking and advise promptly on behind schedule activities to the support team.
  • Accurate information gathering and analysis and presentation if needed.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

  • Matric (Technical Matric advantageous)
  • Desired Experience & Qualification, e.g. Business Management or project management or admin qualification or N3-N6 Technical qualification
  • MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)

FUNDAMENTAL COMPETENCIES

  • Initiative/Proactivity
  • Deadline Driven & Highly Motivated
  • Stress Tolerant
  • Information interpretation
  • Decision making
  • Highly organized
  • Customer Focus
  • Planning and work scheduling
  • Escalations capabilities
  • Teamwork & partnering
  • Relationship Building
  • Interactive Reasoning
  • Communication and respect

 


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