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Payroll and Finance Administrator

4 months ago

Sandton, South Africa Red Ember Recruitment (PTY) Ltd Full time
Our client based in Sandown, Sandton is looking for a Payroll/Finance Administrator to join their vibrant team.

Duties and Responsibilities:

Creditors
  • Monitor and maintain the invoice mailbox
  • Process supplier invoices/credit notes to the accounting system
  • Ensuring all invoices are valid tax invoices for VAT purposes (where applicable).
  • Assist in the approval of invoices for payment by including supporting documentation, extracts, and or reconciliations
  • Load creditors to be paid on the online banking profile
  • Allocate payments and credit notes to invoices on the accounting system
  • Liaise with creditors on any account-related queries
  • Prepare accrual schedules for management account purposes
  • Prepare creditors reconciliations

Payroll
  • Maintain employee files
  • Onboard employees onto the payroll software and make updates to employee profiles when required
  • Review incentive calculations prepared by the various departments
  • Prepare the pay runs for review
  • Upload the ACB/CSV payment files to the banking profile
  • Process the payroll journals onto the accounting system
  • Prepare payroll reconciliations for management account purposes

Management accounts
  • Prepare financial reports for review, including but not limited to:
  • Prepayments schedules
  • Creditors reconciliations
  • Bank reconciliations
  • Accrual schedules
  • Assist in the preparation of timely and robust financial reports to support decision-making
  • Ensure accounting records are complete and accurate
  • Assist in the preparation of management accounts which are to be presented to the executive team
  • Adhere to internal timelines to ensure financial reports can be provided when needed
  • Assist with the year-end audit of the financial statements, as and when required
Office administration
  • Order general office supplies as and when required
  • Liaise with general office suppliers regarding the status of orders and other account related queries
  • Ensuring all facilities in the office are maintained and serviced as and when required

General
  • Implement financial policies and procedures
  • Keep up to date with all IFRS, SAICA and other relevant standards and requirements
  • Adhere to internal control and system procedures
  • Ensure all sensitive information remains confidential, including but not limited to:
  • Payroll related information
  • Financial information
  • Creditor related information
  • Banking related information


Requirements• Bcom Accounting degree or similar
• Post graduate qualification advantageous
• 1-2 years post articles experience/ bookkeeping experience
• Completed SAICA articles
• Experience in Payroll administration (Sage 300 People experience would be advantageous)
• Strong knowledge and understanding of accounting standards (IFRS)
• Strong knowledge and understanding of best practice internal control systems
• Strong knowledge and understanding of bets practice financial systems
• Strong knowledge on statutory regulations and standards
• Accounting software experience (Xero experience would be advantageous)