Payroll and HR Administrator

4 months ago


Sandton, South Africa Platinum Training Development & HR Specialists Full time

1. **Payroll Administration**
- Validate calculations of monthly commissions
- Capture Commissions and incentives onto VIP
- Capture leave forms to VIP ESS and maintain leave records
- Collate payroll inputs each month and submit to payroll office
- Monitor and ensure compliance with statutory payroll requirements
- Verify correctness of inputs each month and take necessary action to correct deviations
- Provide reconciliation information and investigate/resolve queries related to payroll entries from Finance department
- Print and distribute payslips and other relevant information
- Investigate staff enquiries in respect of their payslips and take corrective action
- Maintain a complete monthly record of payroll including pay-over confirmations
- Provide payroll resorts from VIP required by the business

2. **General Administration**

Provide a comprehensive HR Administration service relating to:

- Manage and maintain employee records, including hard copy and electronic
- Attend to correspondence and filing / archiving records
- Administrative support to recruitment, engagement and termination processes
- Co-ordinate training bookings and maintain training records to facilitate the annual WSP and ATR submission to Merseta.
- Submit/capture approved plans & report in compliance with statutory & co. requirements
- The BBBEE Generic Scorecard Verification process about payroll/employee records Employee/management satisfaction Quarter/Annual reporting is facilitated

3. **Employee Benefits**

Implement and support access to employee benefits:

- Liaise with medical aid broker, retirement funds administrator
- Coordinate the administration of employee benefits as per Group practice and guidelines
- Develop and maintain positive and effective relationships with service providers
- Advise employees on benefits queries
- Develop and maintain understanding and structure of M IBCO
- Coordinate study assistance / bursary schemes and long service awards Maintain records of employee benefit processes
- Support process for emergency loans and garnis hee/maintenance orders through to pay roll deduction and settlement

4. **HR Support Provide**

Provide comprehensive administrative back-up to the Managing Director and the HR Manager in all HR matters:

- Handle queries and coordinate arrangements
- Organise all aspects of meetings and functions including Group initiatives Conduct reference-checking for job applicants
- Support on-boarding process of new staff members
- Implementation of employee wellness and motivational initiatives
- Implement effective communication methods and tools on HR matters
- Relieve switchboard Support legal, statutory and company compliance, taking on projects as required in terms of : LRA; BCEA; SDA and SDLA, EE Act,MIBCO; Company policies & procedures

**MINIMUM QUALIFICATIONS TO PERFORM ROLE**: Recognised tertiary business administration qualification

**PREFERRED QUALIFICATION**:HR or Payroll Administration qualification or progress towards

**MINIMUM PERIOD OF EXPERIENCE/ TRAINING (DESCRIBE TYPICAL EXPERIENCE BACKGROUND)**: 5 years in administration support role, preference for 3+ years experience handling payroll administration. Knowledge of VIP Payroll will be advantageous.

**PREFERRED EXPERIENTIAL/ TRAINING BACKGROUND**: Payroll administration or HR with Payroll administration

**NOTES**: Above average computer literacy on common commercial and communication packages

Pay: R33 000,00 per month

Application Question(s):

- HR or Payroll administration qualification
- 3+ years experience in admin support or handling payroll administration
- Automotive experience
- VIP Payroll experience



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