Fund Administrator

20 hours ago

Stellenbosch, Western Cape, South Africa Exceed HR and Recruitment Full time
Job Overview
  • Application Deadline: 20 November 2025
  • Job Location: Stellenbosch, Western Cape
  • Job Title: Fund Administrator
  • Education Level: Bachelors Degree
  • Job Level: Intermediate
  • Minimum Experience: 1 - 3 Years
Fund Administrator job vacancy in Stellenbosch.

Duties and Responsibilities:

  • Cash Management
  • Monitor and instruct on cash levels in Settlement and Call accounts with banks and funds
  • Monitor and report on fund flows (inflows/outflows/transactions)
  • Monitor and manage fund liquidity
  • Ensure fund compliance at all times against specific criteria
  • Assist with the opening/closing of accounts for existing/new mandates with existing/new bank
  • Maintain active accounts & relationship with bank counterparties
  • Portfolio Reconciliation
  • Reconcile funds cash and call accounts
  • Liaise with and direct fund administrators in reconciliation corrective action for:
  • Daily FX margin adjustment
  • Daily Cash Balance Reconciliations
  • Daily Portfolio Reconciliation
  • Administrator Reporting:
  • Liaise with and direct broker and bank counterparties in reconciliation
  • Broker / bank confirmations
  • Asset valuations
  • Corporate Actions Processing:
  • Process corporate action instructions
  • Query Resolution
  • Data Management
  • Update data files for uploading
  • Data sourcing & verification
  • Trade and General Portfolio Administration:
  • Set-up (instrument static), capture and maintain all trade instructions and facilitate authorisations from all required parties.
  • Execute trades (all instrument types) & cash transfer instructions ensuring best and timely execution
  • Monitor, check and confirm execution of trade instructions, with fund administrators and brokers
  • Compile instruction for sign-off where applicable
  • Monitor, manage and control all transactions processed and liaise with portfolio managers to ensure successful trade cycle completion
  • Update operational calendars
  • Feedback to portfolio managers
  • Resolve ad hoc and daily queries
  • Client Reporting (monthly and ad-hoc):
  • Assist in the compilation of monthly Minimum Disclosure Documents (MDD's)
  • Assist in the compilation of monthly and ad-hoc client reports
  • Assist in compilation of monthly and ad-hoc fund presentations
  • Compile graphs, tables & other information as required.
  • Compliance:
  • Monitor and report fund compliance against regulatory and investment guidelines and escalate as necessary
  • Assist in the compilation of compliance daily, monthly and ad-hoc compliance reports
  • Review compliance reports and escalate of breaches/near breaches on a daily basis.
  • Assist in the acquisition and compilation and provision of FAIS and FICA related information.

Requirements:

  • BCom degree or equivalent an advantage
  • 2 – 3 years industry experience in Financial Services: Fund operations or Asset Management operations an advantage.
  • Experience in collective investment scheme and portfolio administration
  • FAIS, FICA and Regulatory Compliance experience and insight an advantage

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