EHS Compliance Officer

Duties & Responsibilities

Rationalised, compliant and contracted sub-contractor database

• Build and maintain a site-based database of Suppliers, whilst identifying alternative suppliers, thereby ensuring continuity for both Tsebo and the Client
• Ensure all suppliers legal documentation: Letters of Good Standing; 37.2; Site personnel information is captured and current. Changes to be noted and communicated to Client and Tsebo Management Team.
• Identify alternate service providers within the industry and setup meetings with on-site Operational Managers for evaluation

Customer focus

• Client and internal Operational Team deadlines and turnaround times for various processes are achieved.
• Work with on-site team to develop and maintain a Client focused attitude toward activities
• Interact with Client to provide and process information in response to enquiries, concerns and requests about services
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
• Attend to and resolve all client queries timeously or escalate when necessary
• Follow up and follow through on all escalated queries timeously

Administrative and other support to the Procurement function to maximise productivity

• Ensure that overall compliance of site operations is in line with contractual requirements, legal requirements, EHS regulations, standards and organisational requirements.
• Variation/Change Control Notification Documentation: Ensure all variations (Change Management/Control) which affect the Huawei/Tsebo agreement, on all service lines, are implemented and maintained in accordance with the contractual requirements.
• Ensure mechanisms are in place for effective performance management and review of sub-contractors.
• Review Hard and Soft Service Level Agreements (SLA's) with external service providers and Category Managers annually. Revise if necessary for inclusion into new SLA's.
• Ensure continual improvement and the efficiency and effectiveness of the IMS System.
• Responsible for the implementation of the Integrated Management System (IMS)
• Monitor the efficiency and effectiveness of the IMS to ensure continual improvement of the system.
• Report on, monitor, manage and coordinate actions relating to the Corrective Action process.
• Implementation of systems, processes, procedures and business improvement goals linked to the IMS.
• Drive standardisation of systems and processes at site level.
• Ensure that all relevant information pertaining to the IMS system is documented and recorded.
• Provide administrative support to team members
• Obtain comparative quotations based on Teams requirements and provide respective on-site Managers with appropriate proposals.
• Obtain supporting documentation from Suppliers to submit to Tsebo HQ Procurement for onboarding process.
• Assist Technical Team with documentation and substantiation of recommendation/submissions (Administrative process).
• Respond timeously and efficiently to all reasonable requests by on-site Managers.
• Ensure all documentation is checked for completeness and filed accurately per current requirements and on current systems or databases.

Skills and Competencies

• Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting.
• Excellent planning abilities
• Resilience: ability to cope with setbacks & work under pressure.
• Self-disciplined, motivated, energetic self –starter with an exemplary work ethos.
• Ability to maintain confidentiality.
• Attention to detail with a methodical and structural approach.
• Results focussed and professionalism
• Ability to follow established procedures
• Project a professional and competent image at all times whilst on duty.
• Customer centric.
• Ability to deliver high quality and proactive service delivery to internal and Client.
• Ability to use own initiative and to operate with no management support when required.
• Initiative and problem-solving skills.
• Be Goal oriented with a sustained sense of urgency
• Legal knowledge pertaining to statutory requirements relevant to the site (local & national).
• Knowledge and understanding of Risk Management relating to legislative requirements.
• Auditing and reporting skills
• Good understanding and knowledge of Service Level Agreements
• Understanding and implementing requirements of ISO standards relating to Health and Safety, Environmental and Quality Exceptional attention to detail
• Strong numeracy skills
• Negotiation skills
• Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
• Ability to work independently as well as within a team to meet a singular goal or deadline
• Ability to communicate effectively at all levels with, Client, Tsebo management and sub-contractors
• Cost conscious without compromising: quality of service or product/s

Qualifications

• Minimum Grade 12
• Studying towards a Valid procurement qualification of equivalent.
• Matric (Grade 12) or equivalent (compulsory).
• SAMTRAC / SHEMTRAC or equivalent recognised Safety Management qualification.
• National Diploma or Degree in Occupational Health & Safety / Safety Management / Environmental Health (advantageous, but not always compulsory depending on level).
• Registration with the South African Institute of Occupational Safety and Health (SAIOSH) or similar professional body (at least as a Technician; Practitioner or higher preferred).
• Incident Investigation Training (e.g. ICAM, Root Cause Analysis).
• First Aid, Fire Fighting, and Emergency Preparedness certifications (advantageous)Knowledge and understanding of Risk Management relating to legislative requirements.
• Auditing and report writing skills in terms of HSE Compliance.
• Good understanding and knowledge of Service Level Agreements
• Understanding and implementing requirements of ISO standards relating to Health and Safety, Environmental and Quality