Administrative & Operations Coordinator _Property Management

2 days ago

Johannesburg Metropolitan Area, South Africa Office Beacon South Africa Full time

Administrative & Operations Coordinator (Remote)


Hours:
5:00 PM – 3:00 AM SAST

About the Role:

We are seeking a
highly organised and proactive Administrative & Operations Coordinator
to support the smooth running of daily business operations. This role focuses on maintaining structure, tracking progress across teams, and ensuring accountability in a fast-paced environment. The ideal candidate excels at organisation, process improvement, and communication — helping teams stay aligned, productive, and on schedule.

Key Responsibilities:

  • Manage daily administrative and operational activities to ensure consistent progress across teams.
  • Track all tasks, deliverables, and deadlines — ensuring nothing falls through the cracks.
  • Maintain and update systems, databases, and tracking tools to ensure accurate reporting.
  • Support operations by monitoring workflows, identifying bottlenecks, and escalating when needed.
  • Coordinate communication between management, team members, and external stakeholders.
  • Assist in creating and maintaining company records, reports, and filing systems.
  • Provide general administrative support, including scheduling, documentation, and meeting coordination.
  • Help improve processes and implement systems to enhance operational efficiency.

Requirements:

  • Strong organisational and time management skills with excellent attention to detail.
  • Proven ability to manage multiple priorities and drive accountability.
  • Confident communicator — able to follow up effectively with remote teams and leadership.
  • Tech-savvy, with proficiency in Google Workspace (Docs, Sheets, Drive) and similar tools.
  • Self-motivated, proactive, and comfortable working independently in a remote environment.

Preferred Qualifications:

  • Experience in operations coordination, administrative management, or project support.
  • Background in managing workflows, reports, or performance tracking systems.
  • Previous exposure to finance, property, or professional services operations is a plus.
  • Ability to create systems and templates for streamlined team operations.

If you thrive on bringing structure, clarity, and efficiency to operations, we'd love to hear from you.

  • Apply now and help us keep teams moving, systems organised, and operations running smoothly.

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