Office Aministrator and Executive Assistant

2 days ago

Centurion, Gauteng, South Africa Reef Caterers Full time

Office Aministrator and Executive Assistant

Location: Centurion, Gauteng

Hours: Monday to Friday, 07:00 – 17:00 (with occasional weekend events)

We're looking for a professional, proactive, and detail-oriented Executive Personal Assistant to provide direct support to the Chief Operating Officer (COO) and assist senior management with administrative and operational coordination.

This role suits someone who thrives in a fast-paced environment, takes initiative, and can balance multiple priorities with professionalism and grace. You'll be the face of the company — ensuring smooth day-to-day operations, a welcoming front office, and seamless event execution.

Key Responsibilities

  • Provide executive and administrative support directly to the COO and senior management.
  • Plan and coordinate two major company conferences per year, handling logistics, schedules, and communication.
  • Assist with chef competition preparation, ensuring all materials, timelines, and coordination run smoothly.
  • Plan and manage Long Service Awards, from invitations to award sourcing and event coordination.
  • Prepare and distribute annual staff letters using mail merge, ensuring accuracy and confidentiality.
  • Set up Zoom and Teams meetings, coordinate schedules, and manage digital meeting logistics.
  • Oversee the ordering of name badges and maintain accurate employee and unit records.
  • Maintain regular unit updates and assist with internal communication across business units.
  • Manage and monitor corporate gifts, ensuring appropriate stock levels and professional presentation.
  • Perform reception duties — operate the switchboard, welcome guests, and uphold a polished front-office image.
  • Handle office management duties, including placing office orders, maintaining supplies, and ensuring a professional workspace.
  • Support senior management with ad hoc administrative tasks as needed.
  • Ensure effective communication, document management, and workflow across departments.
  • Ensure office is kept neat and in order at all times.

Requirements

  • Minimum 3 years' experience in an Executive Assistant, Office Administrator, or similar role.
  • Strong business acumen and understanding of corporate structures and operations.
  • Excellent organisational, communication, and multitasking skills.
  • Positive, resilient, and professional demeanor — calm and solution-driven under pressure.
  • Proactive, adaptable, and creative thinker who anticipates needs and takes initiative.
  • Fast learner with excellent computer literacy, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Confident and polished presentation — the face of the company to staff, clients, and visitors.
  • High level of discretion when handling confidential information.

Why Join Us

This is an exciting opportunity to work directly with the COO in a dynamic, people-focused environment. You'll play a central role in supporting leadership, coordinating major company events, and maintaining efficient office operations. If you're motivated, organised, and passionate about excellence — we'd love to hear from you.

If you meet our essential criteria and are looking for a role in a dynamic team where you can make a difference please submit your CV.

Job Type: Full-time

Experience:

  • Switchboard: 2 years (Required)
  • Executive Assistant: 3 years (Required)

Location:

  • Centurion, Gauteng (Required)

Work Location: In person

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