Executive Personal Assistant

3 days ago

Centurion, Gauteng, South Africa Reef Caterers Full time

Executive Personal Assistant

Location:
Centurion, Gauteng


Hours:
Monday to Friday, 07:00 – 17:00 (with occasional weekend events)

We're looking for a
professional, proactive, and detail-oriented Executive Personal Assistant
to provide direct support to the
Chief Operating Officer (COO)
and assist senior management with administrative and operational coordination.

This role suits someone who thrives in a fast-paced environment, takes initiative, and can balance multiple priorities with professionalism and grace. You'll be the
face of the company
— ensuring smooth day-to-day operations, a welcoming front office, and seamless event execution.

Key Responsibilities

  • Provide
    executive and administrative support
    directly to the COO and senior management.
  • Plan and coordinate
    two major company conferences per year
    , handling logistics, schedules, and communication.
  • Assist with
    chef competition preparation
    , ensuring all materials, timelines, and coordination run smoothly.
  • Plan and manage
    Long Service Awards
    , from invitations to award sourcing and event coordination.
  • Prepare and distribute annual staff letters
    using mail merge, ensuring accuracy and confidentiality.
  • Set up Zoom and Teams meetings
    , coordinate schedules, and manage digital meeting logistics.
  • Oversee the
    ordering of name badges
    and maintain accurate employee and unit records.
  • Maintain regular
    unit updates
    and assist with internal communication across business units.
  • Manage and monitor
    corporate gifts
    , ensuring appropriate stock levels and professional presentation.
  • Perform
    reception duties
    — operate the switchboard, welcome guests, and uphold a polished front-office image.
  • Handle
    office management duties
    , including placing office orders, maintaining supplies, and ensuring a professional workspace.
  • Support senior management with
    ad hoc administrative tasks
    as needed.
  • Ensure effective communication, document management, and workflow across departments.

Requirements

  • Minimum
    3 years' experience
    in an Executive Assistant, Office Administrator, or similar role.
  • Strong
    business acumen
    and understanding of corporate structures and operations.
  • Excellent organisational, communication, and multitasking skills.
  • Positive, resilient, and professional demeanor
    — calm and solution-driven under pressure.
  • Proactive, adaptable, and creative thinker
    who anticipates needs and takes initiative.
  • Fast learner
    with excellent computer literacy, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Confident and polished presentation — the
    face of the company
    to staff, clients, and visitors.
  • High level of discretion when handling confidential information.

Why Join Us

This is an exciting opportunity to work directly with the COO in a dynamic, people-focused environment. You'll play a central role in supporting leadership, coordinating major company events, and maintaining efficient office operations. If you're motivated, organised, and passionate about excellence — we'd love to hear from you.

  • Apply now
    with your CV and a short motivation letter telling us why you'd be the perfect fit for this role.

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