Executive Personal Assistant

2 days ago

Centurion, Gauteng, South Africa Medpharm Recruitment Full time

A reputable Medical Aid Administrator is seeking an experienced Executive Personal Assistant to provide an efficient and accurate Executive Administrative support service to the CEO and the Executive Team, for the smooth operation of the business.

The role of the Assistant involves a great deal of multitasking. You will work with teams, groups, Management, and Executives. Engage in planning functions, flights, accommodation, agendas, communication, PowerPoint presentations, according to the needs of these teams. Much of the work involves oral and written communication, Word processing and dealing with email and telephone enquiries.

A successful P.A. is critical to the efficiency of an organization and this team is looking for an individual who can become an integral part of their business and culture.

Duties:

  • Acting as a first point of contact
    : dealing with correspondence and phone calls.
  • Managing diaries and organising meetings
    and appointments, often controlling access to the manager/executive.
  • Booking and arranging travel
    , transport and accommodation
  • Organising events and conferences
    .
  • Reminding the manager/executive of important tasks and deadlines
  • Typing, compiling and preparing reports
    , presentations and correspondence
  • Managing databases
    and filing systems.
  • Implementing and maintaining procedures/administrative systems
  • Liaising with Staff, Suppliers and Clients.
  • Collating and filing expenses.
  • Miscellaneous tasks to support their manager, which will vary according to the sector and to the Manager's remit, e.g.
    completing corporate governance reporting
    (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
  • Take dictation and minutes.
  • Source office supplies.
    - Produce reports, presentations and briefs.- Replying to emails, faxes and post.
  • Assisting with projects
    their manager might be working on by researching or writing reports.
  • Behave in alignment with the Organisation's values.

Requirements:


• Grade 12 with South African Citizenship


• Personal Assistant Qualification

Experience:


• Medical Aid Scheme Administration experience


• MS Office


• Industry/Legislation and regulations


• Council circulars


• Product knowledge


• Policies and Procedures


• ISO Principles

Knowledge and Skills:


• Outstanding organisational and time management skills


• Ability to demonstrate knowledge of a broad range of Stakeholder relations activities.


• Organisational and planning skills


• Drive for results


• Ability to multitask and prioritize daily workload


• Ability to use initiative and self-starter.


• Analytical thinker


• Excellent verbal and written communications skills


• Excellent interpersonal skills including the ability to influence across the organisation and externally.


• Discretion and confidentiality

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