Procurement Officer

6 hours ago

Centurion, Gauteng, South Africa Southern Medical Full time R250 000 - R400 000 per year

Main purpose of the job:Assist the Procurement Manager with all duties relating to procurement and ad hoc productionWorking Hours:07h00 -> 16h00, Monday to FridayNo. of incumbents:1Division:ProcurementLocation:Head Office, Irene, GautengRequired minimum education:MatricRequired minimum experience:1-year experience with stock control, understanding and use of ERP systemsRequired minimum Competencies:• Proficient in Microsoft 365 (Word, Excel, Outlook) and ERP systems.• Strong attention to detail with excellent planning and organisational skills.• Able to work accurately under pressure and meet deadlines.• Follows instructions diligently and maintains accountability.• Clear, professional communication (verbal, written, and email).• Self-motivated with the ability to work independently and as part of a team.Beneficial Skills and Experience:• Experience in Microsoft SharePoint Online, Microsoft Lists• Experience in a manufacturing environmentKey areas of responsibility:Quotations and Purchase Orders:• Request and obtain supplier quotations for goods and services (local and international).• Create and process Purchase Orders (POs) and Subcontractor POs on Microsoft Navision once approved.• Capture supplier tax invoices, certificates of analysis (COAs), and material certificates, ensuring alldocumentation is accurate and complete.• Notify Procurement Manager when items arrive from supplier and/or subcontractors.Document Management and Compliance:• Save all procurement-related documents (POs, invoices, COAs, certificates, payment requests) to dedicated SharePoint Online folders.• Ensure signed invoices submitted to Finance within 24 hours of receipt of goods.• Ensure Payment Requests are submitted for approval for opened Purchase Orders• Notify the Procurement Manager immediately of documents that require signing off, and of any discrepancies between POs, invoices, and goods received.Supplier and Stakeholder Liaison:• Communicate with suppliers via email or phone to follow up on outstanding quotations, delayed deliveries, or missing documentation.• Liaise with Heads of Department (HODs) for invoice approval and sign-off of received orders.• Collaborate closely with Finance, Production, and Quality teams to maintain accurate procurement and inventory records.Logistics and Deliveries:• Book and coordinate drivers for deliveries and collections, ensuring timely execution and follow-up on missed or delayed requests.• Manage the subcontractor bin with Processing staff and ensure traceability of all subcontracted items.• Assist with local and international shipments, including preparation of commercial invoices, waybills, and DA65 export documentation.Inventory and ERP Management:• Receive goods against POs on Navision and execute transfer notes once documentation is signed off.• Maintain inventory accuracy by reconciling physical stock with the ERP system and reporting discrepancies to the Procurement Manager.Ad-hoc Production and Stock Control:• Count finished goods post-manufacturing and transfer them to stock/logistics with proper documentation.• Participate in and coordinate stock counts and internal audits of inventory accuracy.Ad Hoc and Reporting Duties:• Generate and maintain procurement and stock-related reports as required.• Support management in ad hoc procurement or logistics tasks, including third-party invoicing and export-related compliance.Miscellaneous Tasks:To Assist the procurement manager as and when needed.

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