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Commercial Portfolio Administrator

2 weeks ago

Norwood Gauteng, South Africa Framework Commercial Property CC Full time R250 000 - R750 000 per year

COMMERCIAL PORTFOLIO ADMINISTRATOR

Type: Full-Time

Salary: Rneg based on skills and experience| Market-Related

Based at Head Office in Highlands North, Johannesburg.

We are looking for a proactive and detail-oriented individual to join our property management team.

If you thrive in a fast-paced environment, have exceptional organisational skills and enjoy delivering excellent service, we'd like to hear from you.

Key Responsibilities

  • Manage a portfolio of commercial properties, ensuring smooth day-to-day operations.
  • Administer leases: drafting, renewals, terminations and compliance checks.
  • Manage rental arrears, debt collection and tenant breaches.
  • Liaise with tenants, caretakers and contractors.
  • Coordinate maintenance requests, inspections and repairs.
  • Maintain accurate property and tenant records.
  • Prepare reports, letters and documentation as required.
  • Keep vacancy schedules and registers updated.

Daily / Weekly Focus

  • Rental arrears follow-up and arrears letters.
  • Loading leases, renewals and ad hoc charges.
  • Updating spreadsheets and property schedules.
  • Assisting with tenant queries, relocations and permissions to occupy/vacate.
  • Allocating parking bays and arranging biometric registrations.

Monthly Focus

  • Exit inspections, final account calculations and deposit refunds.
  • Preparing vacancy lists and meter reading checks.
  • Ensure accurate monthly rental billing and recoveries.
  • Sending welcome packs and lease copies to new tenants.

Requirements

  • Matric (Grade 12);
  • Property related qualification and/or valid FFC preferred.
  • 3–5 years' experience in commercial property administration/management.
  • Strong knowledge of SA property legislation.
  • Proficient in property management software (WeConnectu RAMS and RedRabbit advantageous).
  • Valid driver's licence and own transport.

Skills & Competencies

  • Excellent administration and time management.
  • Strong communication and problem-solving skills.
  • Customer service driven with attention to detail.
  • Proficient in MS Office (Word, Excel, Outlook).

Job Types: Full-time, Permanent

Application Question(s):

  • Are you willing to be available after hours to respond to messages on the Whatsapp Group regarding critical/time sensitive issues?

Experience:

  • Commercial Property Management: 3 years (Required)

License/Certification:

  • Fidelity Fund Certificate (Required)

Work Location: In person