Office Manager

Interviews for this position will happen in January with our client - we encourage candidates to apply now for shortlisting purposes. Please note this is a half day role for a NON-Profit Organization.

Our client a registered non-profit organization consisting of a national office and three branches which operate in the nine provinces of South Africa is looking to hire a half day Office Manager. 

Responsibilities

• To liaise and support staff in all office related matters
• Conduct monthly staff check ins and annual performance discussions
• To support members 
• To attend monthly committee meetings, Adult Support Groups, Branch and National AGM
• To conduct weekly staff meetings
• To complete monthly branch reports for The Cape Branch and forward the information to The National office
• Attend Department of Social development stakeholder meetings and other business-related meetings.
• To assist with Social Developments quarterly Narrative report, and Annual Narrative report. To be sent to DSD National office including AFS Report at the end of the year.
• To complete the annual TPA and send it to Social Development
• Complete a Lotto application online
• Do a monthly scrutiny of Petty Cash and sign off
• Oversee annual audit conducted by Sprigg Abbott
• Ensure all budget requirements are met for the Branch
• Oversee all staff leave requests and absenteeism
• Arrange all annual and monthly events as required
• Control Inventory of all Office Equipment
• Arrange repairs of mobility equipment with F & H Mobility
• Ensure that the quarterly newsletter is completed by the social services staff and sent to The National office

Administrative Duties

• Answering incoming telephone calls
• Monitor emails, filing and typing
• Send Teams meeting requests for all committee meetings
• Taking minutes of all meetings ie: Staff meetings, Committee Meetings and AGM's
• Handling general correspondence
• Oversee all payments of accounts, EFT, bank payments, SARS payments, Salary payments.
• Collate all staff leave requests and absenteeism and send month end totals to Sprigg Abbott
• Ensure that stationery is sufficient in the office
• Update the branch database
• Monitor donations
• Conduct all Banking transactions
• Ensure that big balances are transferred to the call account as that generates interest
• Handle Petty Cash, Bank reconciliations and take the paperwork to Sprigg Abbott for bookkeeping
• Reconcile all debit card purchases
• Oversee volunteers working in the bargain shop and cash takings
• Carry out shopping for all events and for the office
• Caring for walk in clients
• Issue 18A certificates
• Assisting with fundraising events
• Handling visitors and deliveries to the Branch
• Responsible for all other administrative duties
• Any other ad-hoc duties and multitasking
• Ensure there are enough electricity units monthly
• Oversee volunteers working in the bargain shop
• Liaising with builder/plumber for any building repair or work to the premises.

Job Requirements

• Matric and Qualification in Management/Leadership
• Qualification in Office Administration
• Experience in Fundraising would be advantages
• Experience in Awareness would be advantages
• Computer literacy and proficiency in Word, Excel and PowerPoint
• Fluent in writing/speaking in English, Afrikaans
• A valid Driver's license is essential
• Required to work on some Saturdays
• Salary will be discussed during the interview.

If you do not hear from us within 14 days, please consider your application for this role unsuccessful. By submitting your application for this position, you consent to the retention of your personal information in our database for future employment opportunities. You also grant permission for your details to be reviewed by third parties solely for recruitment and employment purposes. Additionally, you confirm that all information provided is accurate and truthful.