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Executive Personal Assistant

2 weeks ago

Sandton, South Africa Sanlam Full time

**What will you do?**
- An exciting position has become available for a personal assistant to the Executive Head: Casualty, A&H and Travel. The successful incumbent will be based at the Wanderers Office Park.**What will make you successful in this role?**
- The incumbent will play a key role in supporting the Executive Head and her leadership team. The incumbent will be required to handle highly confidential documents and information requiring utmost discretion.**Key responsibilities include**:

- Managing the executive’s calendar, screen incoming calls and correspondence and respond independently when possible.
- Employee administration (leave, record keeping), general administration (orders, accounts and payments).
- Liaising with external business partners.
- Arranging and coordinating all meetings.
- Preparing of presentations.
- Keeping official corporation records.
- Arranging complex and detailed travel plans and itineraries (local and international), compiling documents for travel-related meetings.
- Arranging events or conferences by organising for facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget. Directing preparation of records such as agendas, notices, minutes and resolutions for corporate meetings, including minute taking.**Qualifications & Experience**
- Grade 12 with a secretarial diploma/qualification or relevant qualification.
- 10 years ‘related experience as a personal assistant, with at least 5 years supporting an executive.
- Computer literate (advanced level of MS Office).

**Knowledge & Skills**
- Extensive experience at top level, together with a general understanding of the non-life insurance industry.
- Current experience with regards to preparing presentations.
- Proven track record as a personal assistant to a senior manager/executive.
- Experienced at working with highly confidential information.
- Proficient in English (written and spoken)
- Highly accurate typing ability
- Excellent interpersonal, communication and networking skills
- Strong client service orientation
- Ability to work under pressure
- Good judgement
- Strong attention to detail
- Analytical thinking
- Information seeking
- Drive for results
- Organisational commitment
- Teamwork and co-operation
- Customer service orientation

**About the company**

Santam is the market leader in the general insurance industry in Southern Africa. We are a large, diversified, expanding and transforming company and whilst based in South Africa, we are rapidly moving into a number of emerging markets, both in Africa and Asia.- Our success is rooted in our passion for our clients and everything we do is centered on our delivery of Insurance Good and Proper. We’re about people. People drive our business so it follows that we want to recruit the best people possible whether they work for us permanently or for a short time as temporary employees.- At Santam we are committed to transformation and embracing diversity. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society. In achieving our employment equity goals we give preference to applicants from the designated groups in alignment with the Divisions Employment Equity targets.