Operations Administrator

2 days ago

Centurion, Gauteng, South Africa Adcorp Group Full time
Position:Operations Administrator

Job Description:

Responsible for ensuring that all TES administrative tasks and operational reports are captured timeously and accurately daily.Location:CenturionContract Type:PermanentMinimum Requirements:

EXPERIENCE:


• Minimum of 2 years of Administrative experience essential

• Experience in retail/ distribution/ vendor management preferred

• Shop 14 & Cognos experience advantageous

• Warehouse Management Systems advantageous

QUALIFICATION:


• Grade 12 or Equivalent NQF4 qualification

• Diploma or HC Business Administration Advantageous

Additional Requirements:

n/a

Roles and Responsibilities:
• Assist the Manager: Operations Support with:

• Obtaining quotes for Ops Managers and BMs, negotiating prices in process and obtain approval by BM;

• Resolving PO queries in liaison with the P2P team;

• Where relevant, in conjunction with P2P dealing with queries from suppliers and request proof of payment;

• Consolidating all branch requests for stationery, groceries and consumables and submit to P2P;

• Submitting invoices to P2P with regard to PPE, transport, stationary, Telkom etc. or any invoices where branch accepts delivery of stock as per SOP.

• Management of telephone systems, including reporting, allocation PIN codes, managing speed dials and any required programming in conjunction with systems department;

• Oversee alarm system in branch and attend to queries from the security company;

• building upkeep and maintenance;

• Health and Safety compliance in the branch;

• IT related order and requests;

• As part of the employee onboarding and offboarding process, manage the issuing and collection of assets in conjunction with HR and systems department.

• Management of telephone systems, including reporting, allocation PIN codes, managing speed dials and any required programming in conjunction with systems department;

• Oversee alarm system in branch and attend to queries from the security company;

• building upkeep and maintenance;

• Health and Safety compliance in the branch;

• IT related order and requests;

• As part of the employee onboarding and offboarding process, manage the issuing and collection of assets in conjunction with HR and systems department.

• Effectively monitor and preapprove spend on PPE, medicals, transport and related in accordance with budget parameters;

• Monitor and report on perm employees' petrol and 3G spend;

• Administer branch petty cash as per company policy..

• Compile weekly and monthly error, adjustments, sales orders and payroll related reports

• Accurate monthly reporting in terms of PPE, training, MIE, transport & medical costs, consider billings, costings, temp recoveries and invoices paid

• Ensure effective filing and archiving of branch documentation and digitisation of this as far as possible;

• Arrange catering for all office functions; Ad hoc duties as delegated by the BM/GM.

• Ensure the required assignee documentation management processes and systems are adhered to and ensure compliance with internal, Adcorp and DoL audits;

• Ensure compliance with relevant legislation, company policies/SOPs and corporate governance requirements;

• Ensure effective management of health and safety and IOD processes to ensure compliance with legislation, Company guidelines and client requirements

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