Receptionist

5 days ago

Brackenfell, Western Cape, South Africa Exceed HR and Recruitment Full time
Job Overview
  • Application Deadline: 13 December 2025
  • Job Location: Brackenfell, Western Cape
  • Job Title: Receptionist
  • Education Level: High School / Matric
  • Job Level: Intermediate
  • Minimum Experience: 3 - 5 Years
Receptionist position available in Brackenfell.

Duties and Responsibilities:

  • Operate telephone switchboard to answer, screen, forwarding calls and or providing information about the Company.
  • Greet all visitors, determine nature and purpose of visit, inform the appropriate staff of their arrival, escort them to specific destination and offer refreshments.
  • Clean up and set up Boardrooms for the next appointment
  • Schedule appointments and maintain and update appointment calendars for multiple boardrooms.
  • Ensure that you are familiar with the day's appointments.
  • Serve as the first point of contact of the Company for all visitors.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries/pickups.
  • Process and prepare memos, correspondence, or other documents.
  • Keep a current record of staff members whereabouts and availability daily.
  • Manage office supplies, groceries and stationery and stock up when needed (Including groceries for the Roof).
  • Ensure the office is always neat and presentable (all hardware and equipment functioning).
  • File and organise documentation.
  • Any ad hoc tasks require

Requirements:

  • Excellent telephone etiquette
  • 2-3 years' experience in a customer service/client facing environment.
  • Proficient Computer Literacy, high tech environment, especially G-Suite and Microsoft Office.
  • Must be bilingual – able to understand, write and speak Afrikaans and English fluently.
  • Own Transport and valid driver's license
  • Experience in managing multiple boardrooms and a large office.
  • Essential to maintain complete confidentiality and deal with situations with necessary discretion.
  • Outstanding organisational and time management skills.
  • Excellent communication and interpersonal skills.
  • Must have a professional and positive attitude.
  • Presentable / Professional appearance.
  • Must be able to work independently and at a fast pace due to the nature of the business.
  • Ability to multitask and prioritise daily work load.

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