Executive Assistant

1 week ago

Johannesburg, Gauteng, South Africa Somewhere Full time

Job Title: Executive Assistant

Location: Remote — South Africa preferred

Schedule: Full-time, 8:00 a.m.–5:00 p.m. EST (2:00 p.m.–11:00 p.m. South Africa time)

Role Overview

We are seeking a proactive and versatile Executive Assistant to support both personal and business tasks for a senior executive in the insurance and finance space. The ideal candidate is highly organized, confident on the phone, and experienced in managing complex schedules, vendor relationships, and administrative operations. This role requires excellent English communication, strong attention to detail, the ability to learn quickly, and the discretion to handle sensitive information. The candidate must also be knowledgeable in HubSpot and Salesforce, and must not rely on AI tools like ChatGPT to complete the majority of their work.

Key Responsibilities

  • Calendar & Inbox Management: Organize schedules, prioritize meetings, and triage communications.

  • Vendor & Travel Coordination: Handle calls with vendors, negotiate terms, and arrange high-detail, complex travel itineraries.

  • Administrative Support: Manage day-to-day tasks, prepare documents, oversee subscriptions, and support both personal and business needs.

  • Recruitment Support: Screen, interview, and vet candidates (beyond trial-only hiring).

  • Finance & Operations: Support commission reconciliation, payroll processing, and maintain CRM hygiene.

  • Marketing & CRM Involvement: Assist with Salesforce and HubSpot tasks, including basic reporting, campaigns, or updates.

  • Project Coordination: Support small initiatives, track progress, and ensure deadlines are met.

  • Phone & Communication Management: Make calls on behalf of the executive and communicate clearly and professionally across internal and external stakeholders.

Must-Have Qualifications

  • 2+ years as an Executive Assistant (open to 5+ years for senior profiles).

  • Strong verbal English with excellent phone presence.

  • Fast and accurate typing speed (minimum 40 WPM).

  • Experience in the insurance or finance industry.

  • Hands-on experience with Salesforce and HubSpot.

  • Highly organized, structured, and able to manage tasks, onboarding workflows, and SOPs.

  • High attention to detail and ability to stay on top of tasks independently.

Nice-to-Have Skills

  • Familiarity with AI productivity tools.

  • Experience with Notion or other workflow systems.

  • Exposure to basic accounting practices.

  • High energy, strong personality, and sales aptitude.

  • Negotiation skills and ability to manage vendor relationships.

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Apex Labour Solutions Full time

    Company DescriptionApex Labour Solutions addresses the scarcity of skilled labor resources in South Africa by sourcing and training skilled workers for deployment as needed. Our services ensure your business operates at its optimal capacity. We provide skilled labor in various fields, including, but not limited to, Pickers, Packers, Truck Drivers, Forklift...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa SMD Technologies Full time R50 000 - R100 000 per year

    Location: 2Lascelles Road, Meadowbrook , EdenvaleReporting To: Managing DirectorEmployment Type: Full-TimePosition OverviewSMD Technologies is seeking a young, ambitious professional to join our organisation as an Executive Assistant to the Managing Director. This role offers exceptional growth opportunities, providing exposure to all areas of the...

  • Executive Assistant

    14 hours ago

    Johannesburg, Gauteng, South Africa ExecutivePlacements Full time

    Recruiter:Swift Human ResourcesJob Ref:CEN001077/MVWDate posted:Wednesday, December 17, 2025Location:Johannesburg, South AfricaSalary:MonthlySUMMARY:We are seeking the skills of anExecutive Assistant. The ability to prioritise tasks effectively and meet deadlines is an essential part of this position. Candidate must be able to work independently. Honesty,...

  • Executive Assistant

    6 days ago

    Johannesburg, Gauteng, South Africa Stonehagefleming HR Full time

    Executive AssistantOVERALL PURPOSEProvide comprehensive support to the Head of South Africa, who also serves as the Head of Investment Management South Africa, as well as other senior members of the Client Management team. This role also includes collaborating with other Executive Assistants to ensure efficient and professional administrative support for the...

  • Executive Assistant

    13 hours ago

    Johannesburg, Gauteng, South Africa Ocean Basket Holdings Full time

    Join Ocean Basket as Executive Assistant to the CEOWe are searching for an exceptional, highly strategic Executive Assistant to serve as the trusted advisor and central communicator for our CEO. This is a high-impact, permanent position in Johannesburg requiring a strong on-site presence.What You DoExecutive Leadership: Proactively manage the CEO's calendar,...

  • Executive Assistant

    1 week ago

    Johannesburg, Gauteng, South Africa QuickTeam Full time

    QuickTeam is a company that provides businesses with virtual employees to help them grow and become more productive. We provide virtual assistants, receptionists, and other support staff to help businesses take care of their day-to-day tasks and focus on what they do best.By working with us, we will help you find companies where you can make an impact, be a...

  • Executive Assistant

    13 hours ago

    Johannesburg, Gauteng, South Africa QuickTeam Full time

    We are seeking a skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to the CEO. This role requires exceptional organizational skills, excellent communication skills, and the ability to handle a diverse set of responsibilities in a fast-paced environment. As the Executive Virtual Assistant, you will be...

  • Account Executive Assistant

    1 week ago

    Johannesburg, Gauteng, South Africa Netsurit Full time

    About The Job Account Executive Assistant - US HoursAccount Executive AssistantDepartment:Contract & AdminLocation:Johannesburg, South AfricaWork Hours: US East Coast (4 PM 12 AM / 1 AM SAST)Work Model:HybridAbout NetsuritNetsurit is a global Managed Services Provider (MSP) empowering clients to grow, innovate, and secure their businesses through technology....

  • Executive Personal Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Boardroom Appointments Full time R900 000 - R1 200 000 per year

    Minimum Requirements:Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Suite knowledgeOutstanding organizational and time management skills High level of technological know-howPro-active approach Common senseExcellent verbal and written communications skills Discretion and confidentialityAble to work with little...

  • Executive Assistant

    1 week ago

    Johannesburg, Gauteng, South Africa KPMG South Africa Full time

    Job title/position:Executive AssistantFunction and Business Unit: Infrastructure –Business SupportDescription Of The Role And Purpose Of The JobProviding and prioritising operational and administrative support to the firm's leadership enabling them to focus on core business objectives.Key ResponsibilitiesUnderstand and enable Firm StrategyUnderstand...