Executive Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa KPMG South Africa Full time

Job title/position:
Executive Assistant

Function and Business Unit: Infrastructure –
Business Support

Description Of The Role And Purpose Of The Job
Providing and prioritising operational and administrative support to the firm's leadership enabling them to focus on core business objectives.

Key Responsibilities
Understand and enable Firm Strategy

  • Understand strategy at Firm, Function and Service line level
  • Understand how role aligns with strategy and how execution of role enables strategy
  • Understand the broader firm structure and service offering

Operational and Business Support

  • Manage Business Unit leadership diaries and correspondence
  • Manage Leadership travel arrangements in accordance with KPMG Policy
  • Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
  • Completing and submitting partner time sheets / expenses (Oracle)
  • Providing general support to Business Leadership
  • Assist with general BU Administration
  • Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required
  • Understand and contribute towards the financial management goals of the business

Quality and Risk Management & Compliance

  • Comply with KPMG Risk Management and other Policies and Procedures
  • Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

  • Understand internal and external stakeholders
  • Deliver role requirements with a client centric approach

Communication

  • Demonstrate high quality and timeous verbal and written communication - review of documents for grammar corrections, where required

Internal and public trust

  • Building internal and external trust

Personal Development

  • Keep abreast with recent developments and best practice in respective field

Skills And Qualifications
Skills and attributes required for the role:

  • Matric
  • Secretarial diploma or similar qualification would be an advantage
  • Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
  • Strong communication and writing skills
  • Good analytical skills and ability learn the usage of new technologies as and when required
  • Fast and accurate typing

Personal Attributes

  • Extremely high level of confidentially and integrity
  • Excellent client focus
  • Able to use own initiative
  • Good time management ability
  • Ability to function well in high pressure environment and high sense of urgency
  • Exceptional telephone manners
  • Ability to multitask, proactive and efficient
  • Ability to work in a team
  • Ability to meet deadlines
  • Strong communication, writing and interpersonal skills
  • Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

  • Matric
  • Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
  • Communication and writing skills

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