Finance Clerk

2 weeks ago

Johannesburg, Gauteng, South Africa Advius (Pty) Ltd Full time

About the Role

We are seeking a fully bilingual (Afrikaans and English speaking), detail-oriented and experienced
Accounts Receivable & Payable Administrator
to join our finance team. This role is critical in ensuring accurate financial transactions, timely payments, and effective debt collection across all company activities.

Key Responsibilities

Accounts Receivable:

  • Generate accurate invoices for all profit centres and respond to invoice-related queries.
  • Prepare pro forma invoices upon request and maintain customer account details.
  • Manage debt collection for training courses and company activities.
  • Communicate professionally with debtors via email and phone, update contact information, and keep detailed records of interactions.
  • Compile all necessary backup documentation for client invoicing and follow up on client purchase orders.

Accounts Payable:

  • Capture supplier invoices on the financial system (e.g., QuickBooks) and match them to valid purchase orders.
  • Verify invoices against supplier monthly statements and complete payment vouchers.
  • Process electronic payments and capture supplier payments against relevant accounts.
  • Contact suppliers for outstanding invoices/statements and resolve queries promptly.
  • Ensure supplier procurement packs are complete and accurate before filing.

General Finance Support:

  • Assist the Financial Officer with audits and provide required documentation.
  • Support administrative tasks and filing requirements.
  • Manage printer services related to payroll administration.

Qualifications & Experience

  • Matric, plus a Degree or National Diploma in Finance
  • Certificate in Bookkeeping.
  • Experience:
    Minimum of 5 years in a similar role (Accounts Receivable & Payable).
  • Technical Skills:
    Proficiency in financial systems (e.g., QuickBooks), strong MS Office skills.
  • Soft Skills:
    Excellent communication, attention to detail, and ability to manage multiple priorities.

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