Admin Clerk

1 week ago

Johannesburg, Gauteng, South Africa NextCareers Full time R250 000 - R500 000 per year

Visit for application

Closing Date:

Duties & Responsibilities

Revenue & Debtor Management

  • Processing supplier invoices
  • Ensure agency fee debit notes are printed within 48 hours of the vessel sailing
  • Check & forward Monthly statements to customers
  • Follow up on queries
  • Monitoring debtor balances outside credit terms
  • Prepare weekly debtors report for review with the branch manager & follow up outstandings

Creditors

  • Processing trade creditors
  • Releasing disbursement creditors for payment
  • Clear Central Support supplier recon queries
  • Complete cheque requisitions for urgent payments
  • Open new suppliers accounts in Vos

Disbursement Control

  • Completing Port Disbursement Accounts on VOS desktop and VOS web
  • Check Pd's for accuracy & completeness of PD accounts
  • Sub schedules and analysis as required for passenger liner customers
  • Completing centralized customer statements
  • Assist ops finance clerks during peak periods & when on leave

Other functions

  • Maintaining prudent accounting controls over the branch's income and expenditure
  • Strict adherence to the companies' policies & procedure
  • Preparing weekly forecast in IDU for submission to Regional Finance Controller.
  • Preparing month-end reports for Head Office for submission to the Regional Finance Controller.
  • Processing of year-end entries e.g. Accruals and Provisions for submission to Regional Finance Controller.
  • Any other ad-hoc duties that may be required within the finance department

Desired Experience & Qualification

  • Matric (Grade 12) with grade 12 Accounting & Math's
  • Completed Accounting Degree or Diploma.
  • Minimum 3 yrs practical accounting experience
  • Good command of English and good communication and interpersonal skills
  • Computer literate (MS Office)
  • Knowledge and experience of accounting software i.e. Accpac
  • An understanding of basic accounting principles and able to reconcile general ledger /key supplier accounts
  • A good understanding of tax principles i.e. VAT Act
  • Visible initiative and drive together with flexibility are key attributes required
  • The ability to work independently under pressure according to tight deadlines is imperative
  • Ability to work effectively as part of a team
  • Able to establish & maintain effective relationships with superiors, colleagues, clients and suppliers
  • Able to develop sound internal customer relationships
  • Uses IT for controlling and improving work results
  • Commitment to complying with company ethics
  • Further critical attributes include a meticulous approach, attention to detail and a high level of conscientiousness
  • To be proactive and motivated
  • Good planning & organizational skills
  • Available to work outside of normal working hours as/ when required

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