Receptionist

Job Title: Receptionist

Department: Office Management

Company: TMT Services and Supplies (Pty) Ltd

Location: TMT Head Office in Century City

Job Type: Fixed Term (12 Months)

Position overview

Providing efficient reception services for TMT Head Office, managing the front desk operations, excellent and professional customer service and supporting administrative functions to ensure smooth office operations.

Key Responsibilities:

1. Reception: duties include but are not limited to:

1.1 Operating the switchboard (receiving and transferring of calls) and maintaining the monthly update of the telephone extension list.

1.2 Welcoming visitors in a friendly and courteous manner - ensuring they are signed in and inducted.

1.3 Ensuring the reception area is clean, neat and tidy always.

1.4 Managing incoming and outgoing post and courier services. Ensure data entry onto internal systems for record purposes.

1.5 Filing and Record.

1.6 Diary and boardroom management and meeting preparations; ensure that boardroom is ready for meetings.

1.7 Ensure office stock and supplies are ordered before it runs out.

1.8 Keep proper inventory of office supplies being ordered and used.

1.9 Report any suspicion of misuse of office supplies.

1.10 Manage and maintain sign in and out registers held at Reception.

1.11 Draft emails to Head Office regarding notifications as the need arises.

2. Petty Cash: duties include but are not limited to:

2.1 Maintains petty cash fund and keeps accurate records

2.2 Resolves cash over / short discrepancies and reports unresolved discrepancies.

2.3 Dealing with Petty Cash requests and queries.

2.4 Ensure proper management of float for Petty Cash.

2.5 Administers and processes all Petty Cash transactions within the parameters of company policies and procedures.

2.6 Prepares Reimbursement Claims for submission in line with the company policy.

3. Administrative Support: duties include but are not limited to:

3.1 Prepares letter for Makro Vouchers upon request.

3.2 Forward Makro invoices to Finance for payment.

3.3 Handle any queries or complaints relating to building maintenance requests and other concerns regarding the office facility.

3.4 Order stationery if required.

3.5 Request quotes and purchase orders for maintenance work which needs to be done.

3.6 Allocation of parking and office tags for new and existing employees.

3.7 Ensure proper record keeping of new and replacement tags.

3.8 Provide general company information to suppliers when required.

3.9 Responsible to comply with Health and Safety Regulations.

3.10 Locking of office front door before leaving the premises daily.

3.11 To perform any other reasonable task which might be assigned by the manager or his/her delegate

Education and Experience

· Matric or NQF equivalent.

· Minimum 2 years prior experience in a receptionist or a customer service role.

Skills and Competencies

· Proficiency in MS Office and basic office equipment.

· Excellent organizational and time-management skills.

· Friendly, approachable and professional demeanour.

· Strong administration skills.

· Good communication skills for interacting with team members, and other stakeholders.

· Enjoy working in a team but also can work independently.

· Be patient, tactful, diplomatic, and approachable.

· Demonstration of customer service orientation.

About TMT:

A guiding principle of our business is to build technology that essentially makes a difference. We are a South African company that has been in operation since 2002 with a rich history in servicing the Road Safety Enforcement, Public Transport and Safety & Security sectors.

We strive to bring together the latest technology with our industry experts to develop better, more efficient mobility experiences, and to quickly gain a deep understanding of the local mobility challenges our customers face and develop technological solutions that address the needs of both our customers and the citizens they serve.

At TMT, we believe that diversity drives innovation and strengthens our business value set. We are committed to fostering an inclusive workplace where individuals of all races, ethnicities, genders, abilities, people with disabilities and backgrounds are valued, respected, and empowered to thrive. Our hiring practices reflect our dedication to building a diverse team and creating equitable opportunities for all. TMT is committed to attracting top talent and welcomes all candidates who bring exceptional skills, fresh ideas, and a passion for excellence.

Should you wish to apply for this position, send your CV to

Job Type: Temporary

Contract length: 12 months

Work Location: In person