Cape Town Office Administrator

2 days ago

Cape Town, Western Cape, South Africa LC Abelheim Full time R60 000 - R80 000 per year

CAPE TOWN OFFICE ADMINISTRATOR

Job Summary:

This is a diverse role which is pivotal to supporting the Cape Town front office business and is integral in establishing the reputation of LC Abelheim Limited as a client focused business who meet and exceed client expectations.  The role is part of a small team, within the support function, and requires the post holder to work independently and collaboratively across the business. The role involves managing the Cape Town office and being a support to the client facing staff members.

Office Management Duties

Acting as the reception co-ordinator by answering calls, taking and distributing messages in a professional, accurate and timely manner.

Meeting and greeting clients, members of the public and visitors to the offices in a friendly and courteous manner ensuring they receive the highest level of client service.

Managing the internal meeting rooms, organising refreshments, transport and accommodation

Establishment and maintenance of office accounts (DHL etc)

Distributing incoming post and co-ordinating outgoing mail collection and courier deliveries, including maintenance of the register of couriers

Managing petty cash

Performing ad-hoc administrative duties

Maintaining stocks of kitchen supplies and office stationery from approved suppliers

Creating, maintaining, and entering information either manually or electronically as required

Maintaining control over office keys and other office registers and logbooks

Liaising with various suppliers of services and products to Abelheim Services Limited

Maintaining the client Meeting Control Schedule and sending out periodic reports as may be required

Maintaining the Potential New Client Schedule and sending out periodic reports as may be required.

Assistance with Maintaining the New Business Work in Progress Schedule and sending out periodic reports as may be required.

Providing assistance on the CDD remedial project, the certification, scanning and courier of the CDD documents collected by the Front Office Team.

Assisting with executives business trip travel bookings.

Arranging family office client meetings and ensuring board packs distributed in timely manner.

Assisting colleagues with administrative tasks as required

Inputting tasks from client meetings onto LC Abelheim Limited task Management System

Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the function.

In all aspects of your role, display and adhere to our vision and values of Client Focus, Excellence in Execution, Integrity, Innovation, Value, Development and Leadership

KEY COMPETENCIES & SKILLS

High school certificate (or equivalent)

Minimum 3 years' experience as an executive assistant or other relevant administrative support experience

Strong IT skills, including practical experience of Microsoft Outlook, Word and Excel

Good typing speed and accurate and efficient note taking ability

Excellent written and verbal communication skills and a clear telephone manner

Excellent time management, prioritisation and organisational skills

A flexible attitude towards work and a willingness to assist other members of the team as required

Highly discrete and professional

Excellent client and organisational focus

Ability to work accurately with good attention to detail

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