Executive Assistant

2 days ago

Philippines South Africa Assist World Full time
Overview A fast-growing technology and robotics company is seeking a highly organized and detail-oriented Executive Assistant to support the Founder/CEO and wider leadership team. The ideal candidate is proactive, tech-savvy, excellent with email and calendar management, and able to triage communications effectively in a fast-paced environment. This role will begin part-time (20 hours/week) with strong potential to transition into full-time based on performance and operational needs.
Core Responsibilities Inbox & Communication Management ● Monitor, organize, and triage the CEO's inbox to ensure no messages slip through the cracks. ● Draft polished, professional email responses when appropriate. ● Acknowledge incoming customer or partner messages and route them to the appropriate team member. ● Track follow-ups, reminders, and pending action items. Scheduling & Calendar Coordination ● Manage and maintain the CEO's calendar, ensuring alignment across internal and external stakeholders. ● Schedule meetings with clients, partners, the leadership team, and internal departments. ● Coordinate time zones (primarily Eastern Time) and ensure meeting details are accurate and communicated clearly. Administrative Support ● Support the operations team by sorting incoming customer inquiries and assigning tasks to relevant team members. ● Assist with light CRM management: updating records, keeping customer notes organized, and following simple workflows. ● Help maintain internal documentation in Google Workspace (Docs, Sheets, Slides). ● Create and maintain simple trackers, logs, and operational checklists. Cross-Team Support ● Work closely with the CEO, VP, and operations team to ensure smooth communication flow. ● Provide general administrative support for ongoing projects. ● Ensure timely escalation of customer or internal issues to the right team member. Nice-to-Have Skills
  • Basic Canva experience for simple visual edits or presentations.
  • Familiarity with CRM platforms (any CRM; training will be provided on the internal system).
  • Experience supporting founders or leadership teams in a startup environment.
  • Prior experience in a tech, robotics, security, or SaaS-adjacent industry (not required but a bonus).
Required Qualifications
  • Minimum 3–4 years of Executive Assistant or Virtual Assistant experience.
  • Strong written and verbal English communication skills.
  • High attention to detail and ability to prioritize in a rapidly changing environment.
  • Confident using Google Workspace (Gmail, Docs, Sheets, Calendar).
  • Tech-savvy with the ability to learn new software quickly.
  • Professional email etiquette and the ability to represent the CEO's tone and communication style.
  • Highly organized, proactive, and reliable
Ideal Candidate Profile
  • Polished, professional communicator.
  • Strong sense of ownership and accountability.
  • Thrives in a fast-paced startup environment.
  • Learns new systems quickly and adapts well to evolving responsibilities.
  • Enjoys being the organizational backbone for a busy founder/CEO.
$500 - $700 a month Part-time to start (20 hours/week) Must have overlap with Eastern Time (New York) High likelihood of transitioning into full-time (40 hours/week) based on performance.
Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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