Executive Assistant

Role Overview
Provide high-impact EA/PA support to a senior leader active in venture capital and a Stanford-based PhD program. You'll own complex scheduling and email triage, coordinate frequent travel, and handle personal/lifestyle operations (family logistics, vendor coordination, remodel admin).
You'll also pitch in on light recruiting ops (job posts, screening, scheduling). Discretion, speed, and excellent judgment are essential. 
What You'll Do ● Calendar & Scheduling ○ Own complex calendars; schedule/confirm meetings; proactively resolve conflicts; prep agendas & briefs. ○ Coordinate drivers, rides, air travel & hotels, and end-to-end travel itineraries.
● Family & Household Ops ○ Coordinate nanny schedules, school/pickups, and family logistics. ○ Track home renovation timelines, vendors, punch lists, and budgets; keep us ahead of decisions.
● Startup Support ○ Assist with recruiting (sourcing, scheduling, candidate comms), payroll & bill pay (light bookkeeping tasks), vendor management, and simple contracts/NDAs. ○ Social posting: draft, schedule, and publish across selected platforms; maintain a simple content calendar.
● Execution & Accountability ○ Maintain deliverable trackers for us (and our teams), nudge responsibly, and close loops. ○ Run a weekly Sunday prep to align on the next 2–3 weeks, risks, and priorities.
You Are ● Meticulous: Details, names, times, docs. ● Gritty: You push through adversity and figure things out. ● Coachably strong: You take feedback constructively, not personally. ● Proactive: You don't wait to be told; you anticipate and execute. ● Challenge-seeking: You like hard problems and keep raising your bar (evidence of sustained personal discipline—e.g., consistent fitness training, demanding hobbies, or long-term achievements). ● Disciplined & discreet: You protect confidentiality and follow through every time. ● PST: You work our hours and are reliable for the Sunday prep. ● Strong English: must have great oral english comms.
Must-Have Skills & Tools ● Expert with Google Calendar/Meet, Gmail, Docs/Sheets/Drive. ● Experience coordinating travel, vendors, and multi-party schedules. ● Basic ops/finance admin: payroll platforms (e.g., Gusto/Rippling), bill pay/expenses (e.g., Expensify, QuickBooks or equivalent). ● Polished written communication; can draft concise emails, briefs, and social posts.
Nice to Have ● Prior EA/Chief-of-Staff experience with founders or high-growth teams. ● Recruiting coordination (LinkedIn sourcing, ATS basics). ● Light project management for renovations or facilities. ● Social media writing and scheduling tools (LI/Buffer/Hootsuite/Later).
What Success Looks Like (30/60/90) ● 30 days: Clean calendar control; Sunday prep running; active task board; travel playbook created. ● 60 days: Renovation tracker live; vendors on cadence; recruiting pipeline humming; bills/payroll zero-defect. ● 90 days: We're consistently ahead of decisions; deliverables close on time; social cadence steady; zero surprises. $800 - $1,100 a month Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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