Fleet and Assets Administrator

About NACOSA:

NACOSA (Networking HIV, AIDS Community of Southern Africa) is a leading non-profit organisation working in communities across South Africa. It focuses on building strong, resilient organisations and communities to respond effectively to HIV, AIDS, TB, gender-based violence (GBV), Human Rights, and broader public health and social challenges.

The duties and responsibilities of the Fleet and Assets Administrator will include, but not limited to:

• Provide operational support to NACOSA and implementing partners for the day-to-day use of fleet vehicles, equipment, and facilities.
• Coordinate the setup, maintenance, and user training of specialised vehicle systems (e.g., waste management, clinical compartments).
• Ensure compliance with fleet regulations, safety standards, and organisational policies.
• Monitor vehicle usage, coordinate maintenance, and manage tracking systems to detect misuse or unsafe driving.
• Maintain accurate asset records, including laptops, furniture, and medical equipment, across all offices.
• Conduct regular asset audits, coordinate transfers/disposals, and support procurement planning.
• Support fleet and asset budgeting, and assist with cost tracking, claims, and financial reporting.
• Update trackers and prepare regular reports on vehicle servicing, licensing, driver behaviour, and asset utilisation.
• Collaborate with Finance, IT, and Procurement teams to streamline processes and ensure accurate documentation.
• Perform ad hoc administrative tasks and stand in for colleagues or managers when needed.

Required qualifications, skills and experience

• Post-Matric qualification in Fleet Management, Logistics, or related field.
• Bachelor's degree advantageous.
• Minimum 3 years' experience in fleet and asset administration.
• Knowledge of vehicle maintenance, repair scheduling, tracking systems, and health & safety regulations.
• Experience in NGOs, healthcare, or pharmaceutical sectors is beneficial.
• Proficient in MS Office; ERP/finance systems (e.g., Netsuite) experience an advantage.
• Fluent in English and at least one other South African language (African language preferred).
• Valid Code C1 driver's license with no endorsements.

Key Competencies and Attributes

• Strong communication and organisational skills.
• Attention to detail and problem-solving ability.
• Analytical thinking and information gathering.
• Ability to work collaboratively in a team.
• Action-oriented with good planning skills.

Closing date for all applications: 17 October 2025

Application process:

Please note emailed applications will not be considered; NB: This position is subject to donor approval NACOSA reserves the right to close this job advert early if sufficient applications are received or a suitable candidate is identified.

PLEASE NOTE:

Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA. We also encourage people with disabilities to apply. NACOSA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated.

In the event that you do not hear from us after 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants' reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct.