Executive Assistant

Executive Assistant

About Us

We are a fast-growing healthcare company dedicated to putting the customer at the heart of everything we do. We're on an ambitious growth journey, and we're looking for a highly organised, proactive, and strategically minded Executive Assistant to support our Managing

Director and leadership team.The Role

This is more than a traditional EA role. You will act as a trusted partner to the leadership team — managing schedules, communications, and logistics while anticipating needs, streamlining priorities, and supporting strategic initiatives. You'll ensure the leadership team can focus on what matters most, making a real impact on the company's growth and success.

Key Responsibilities

1. Email, Schedules & Calendars

• Coordinate and manage the daily schedules of the MD and leadership team, ensuring all meetings, appointments, and deadlines are seamlessly organised.

• Act as the gatekeeper for the leadership team, balancing priorities and commitments effectively.

• Manage incoming emails — filtering between action, informational, and junk — with a goal of responding directly to 50% of actionable correspondence.

• Anticipate the MD's needs and proactively flag conflicts, priorities, and opportunities.

1. Communication & Correspondence

• Draft, review, and manage all forms of communication on behalf of the leadership team, including emails, reports, and presentations.

• Serve as the main point of contact for internal and external communications, ensuring prompt, professional, and effective responses.

• Facilitate communication between the leadership team and other departments, ensuring alignment and clarity.

1. Administrative & Strategic Support

• Provide comprehensive administrative support including document preparation, data entry, and file management.

• Handle confidential and sensitive information with absolute discretion.

• Prepare briefing packs, summaries, and presentations to ensure leadership are fully informed for meetings and decisions.

• Support strategic projects and track actions and deadlines arising from leadership meetings.

• Identify opportunities to improve systems, workflows, and processes across the organisation.

1. Travel & Meeting Arrangements

• Organise and manage all travel logistics — flights, accommodation, itineraries — for the leadership team.

• Prepare detailed meeting agendas and materials, ensuring participants are fully briefed.

• Coordinate logistics for internal and external meetings, including venue bookings, catering, and technology setup.

About You

• Highly organised, proactive, and strategically minded.

• Exceptional written and verbal communication skills.

• Able to manage multiple priorities in a fast-paced environment, switching seamlessly between detail and big-picture thinking.

• Confident handling confidential information with discretion and professionalism.

• Tech-savvy, with experience using CRM, project management tools, and data dashboards.

• Previous experience supporting senior leadership or C-suite executives preferred.

• You thrive in a fast-paced, entrepreneurial environment and can anticipate needs, connect dots, and make things happen.Top Traits We're Looking For

1. Strategic Thinker: You can see beyond the calendar and anticipate the needs of the leadership team.

2. Exceptional Organiser: You thrive on structure and can manage multiple complex priorities simultaneously.

3. Trusted Professional: You handle confidential information with absolute discretion and integrity.

4. Problem Solver: You take initiative, find solutions, and make things happen without waiting to be told.

5. Effective Communicator: You can engage confidently with people at all levels, clearly and professionally.Why Join Us

With us, you'll join a close-knit, ambitious team that values initiative, excellence, and collaboration. You'll play a pivotal role in helping the leadership team drive the business forward, with opportunities to shape processes and make a real impact in a growing company.