Senior Executive Assistant

Job Title:

Senior Executive Assistant

Reporting to:
CEO & COO

Location:
SeaPoint

Job Type:
Fixed-term

Urgent Hire
: Yes

Availability
: Immediately

Salary:
30k - 37k

Do you have a passion for hospitality and love creating unforgettable guest experiences? At Rest Easy, we believe in delivering more than just a key exchange – we create lasting connections by offering personalised recommendations and warm welcomes to all our guests. If you thrive in a team-oriented environment that values laughter, growth, and continuous learning, we want you on our team

About Our Culture:
At Rest Easy, we're more than just a team – we're a community of passionate individuals committed to creating unforgettable guest experiences. This is a place where your contributions will have a real impact, and your growth is as important as the company's. We believe in fostering a vibrant, energetic atmosphere where innovation, creativity, and collaboration are at the forefront. If you're looking for a dynamic environment that values fresh ideas and a can-do attitude, Rest Easy is the perfect place to elevate your career.

About the Role:
We are seeking an experienced, highly efficient and proactive S
enior Executive Assistant
to support the CEO and COO of a fast-growing Property Management Company. The successful candidate will drive executive efficiency, oversee the General Administrator, manage high-level communication and ensure strong coordination across the business. This role requires exceptional organisation, professionalism, and the ability to perform under pressure and meet demanding deadlines.

Key Responsibilities

Executive Support

• Manage complex diaries, scheduling and meeting coordination for the CEO & COO.
• Prepare, review and draft correspondence, reports, presentations and confidential documentation.
• Attend meetings, take detailed minutes, and ensure follow-up on action items.
• Screen and prioritise calls, emails and WhatsApp messages for the Executives.
• Manage extensive travel arrangements and logistical planning.
• Prepare briefing packs and ensure executives are well-informed and prepared ahead of engagements.

Leadership & Team Support

• Oversee and mentor the General Administrator, ensuring task allocation, performance and workload management.
• Delegate work effectively to support staff and ensure efficient execution of priorities.
• Support departmental coordination and provide guidance to internal teams when required.

Communication & Stakeholder Management

• Act as the main point of communication between executives, staff, property owners, clients and stakeholders.
• Monitor and respond professionally to messages on WhatsApp business and owners' groups.
• Ensure all queries are addressed promptly and escalated appropriately.
• Coordinate and communicate decisions and feedback on behalf of executives.

Operational & Administrative Support

• Handle confidential documentation and sensitive company information.
• Manage company expenses, payments, receipts and executive financial administration.
• Assist in planning internal events, property meetings, inspections and operational activities.
• Track progress on projects and ensure deadlines are met across departments.

Property Management Environment Support

• Maintain a strong understanding of property management processes, tenant and owner relations.
• Assist executives with communication relating to property operations, reporting and portfolio updates.
• Support issue resolution and ensure accurate information is communicated to property owners.

Qualifications & Experience

• Minimum 5–8 years' experience supporting C-Suite Executives.
• Experience within Property Management, Real Estate or Facilities Management is highly advantageous.
• Advanced MS Office and digital communication tools proficiency.
• Strong knowledge of professional business etiquette and corporate communication.

Skills & Competencies

• Ability to work under pressure and manage conflicting priorities.
• Strong leadership and delegation skills.
• Excellent written & verbal communication skills.
• High level of discretion and confidentiality.
• Strong time management, problem-solving and organisation skills.
• Ability to adapt quickly to change and stay on top of fast-moving requirements.
• Confident, professional and presentable.

Personal Attributes

• Proactive, solution-driven and decisive.
• Calm and composed under pressure.
• Reliable, responsible and accountable.
• Strong relationship-building and people management skills.
• Detail-oriented with a results-driven mindset.

Application Process:
Please submit your CV together with a compelling cover letter outlining your experience and how this role aligns with your professional goals to by
December 5th, 2025
.