Senior Executive Assistant

1 week ago

Cape Town, Western Cape, South Africa OmTalent Full time R90 000 - R120 000 per year

Overview

The Executive Assistant to the CEO provides high-level administrative and organizational support to company CEO, enabling him to focus on driving the company's strategic vision.

This role involves managing complex calendars, travel arrangements, communications, and follow-up actions, while supporting coordination across the companies 
global offices
.

Based in the South African office, the Executive Assistant will act as the 
CEO's local point of contact
 and occasionally assist with 
small-scale office needs
.

In addition to core EA duties, this role will also provide 
light administrative support to the HR function
, including document management, scheduling appraisals, and assisting with HR-related communications.

Key Responsibilitie sExecutive & Administrative Support

  • Manage the CEO's diary, travel, and meeting schedule, ensuring clear priorities and efficient use of time.
  • Monitor and organize the CEO's inbox — flagging priorities, drafting responses, and following up on key actions.
  • Coordinate and prepare for meetings by drafting agendas, capturing notes, and organizing supporting materials.
  • Collate and structure information from the CEO for internal presentations and documents before passing to the Creative team for design.
  • Organize CEO-hosted dinners, internal events, and client meetings in line with established preferences.
  • Track deadlines, ensuring all follow-up actions are completed in a timely manner.

HR Administration Support

  • Maintain HR and administrative documentation in 
    SharePoint
     and 
    Breathe HR
    .
  • Schedule company-wide HR meetings, including mid-year and annual appraisals.
  • Support HR-related communications and general administrative coordination.
  • Uphold strict confidentiality when managing employee information and HR records.

Communication & Coordination

  • Serve as the first point of contact for the CEO with internal and external stakeholders, handling queries with professionalism and discretion.
  • Liaise with assistants and representatives across global offices to align schedules and share information effectively.
  • Collaborate with the 
    Chief of Staff
     to ensure smooth execution of CEO-led initiatives and communications.

South Africa Office Presence

  • Act as the CEO's 
    on-the-ground representative
     within the South Africa office.
  • Serve as a point of contact for local visitors, vendors, and small-scale office operational needs.

Personal SpecificationEssential

  • Proven experience as an 
    Executive Assistant
    , 
    Personal Assistant
    , or in a similar 
    senior administrative support role.
  • Excellent organizational skills with the ability to manage multiple priorities and deadlines.
  • Confident diary and travel management experience.
  • Basic content collation and structuring skills for internal presentations or reports.
  • Proficiency in 
    Microsoft Office
     and/or 
    Google Workspace
    .
  • Strong written and verbal communication skills in English.
  • Discreet and professional in handling sensitive and confidential information.
  • Proactive, reliable, and able to work independently with minimal supervision.

Desirable

  • Experience using 
    SharePoint
    , 
    Breathe HR
    , or similar document/HR systems.
  • Experience coordinating HR processes such as appraisals or reviews.
  • Exposure to 
    multi-office or international business environments
    .

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