Group Management Accountant

Purpose Statement

The Head Office Finance Business Partner is the custodian of revenue assurance, billing, commissions, and financial insights for the group. The role consolidates revenue-related responsibilities, financial modelling, and systems administration into one position to ensure accurate billing, profitable after-sales, consistent incentive schemes, and high-quality management reporting. This role partners closely with Regional Accountants and business units to provide financial analysis, margin assurance, and data-driven insights, while also acting as custodian of finance systems (D365/IDU) and reporting structures

Workplace arrangement

This role is primarily office-based. Employees are required to be in the office a minimum of 4 days per week. One day of remote work is permitted, subject to business needs and team requirements

Key performance areas (to translate into a measure of success)

· Revenue Assurance - Anniversary Billing

· Revenue Assurance - Calendar/Other Rental Billing

· After-Sales Revenue Integrity (Item Codes, Completeness, Recoverability)

· After-Sales Gross Profit & Margin Analysis

· Commission Schemes & Debtors Penalties

· Operational Incentive Schemes

· Sub-Sahara Incentive Schemes

· Audit Liaison (Internal & External)

· Intercompany Eliminations & Disclosures

· Financial Modelling & Analytics

· ERP (D365) : Financial Period Maintenance

Main Outputs and Responsibilities for This Position

Custodian/ Support

Area / Type 8

Responsibilities

Custodian

Revenue Assurance-Anniversary Billing

· Manage anniversary-cycle billing runs.

· Validate anniversary billing reports; ensure stops/extensions/escalations are updated.

· Reconcile deferred vs invoiced revenue for anniversary contracts.

· Apply IFRS 15 correctly to anniversary performance obligations.

· Liaise with IT for D365 billing logic accuracy.

· Resolve disputes/errors with Ops & Sales.

Custodian

Revenue Assurance- Calendar/Other Rental Billing

· Manage calendar-cycle monthly rental billing runs.

· Validate contract master data (new, escalations, stops/extensions).

· Maintain billing controls (exception logs, credit notes, cut-offs).

· Reconcile deferred vs invoiced revenue for monthly billing.

· Resolve customer disputes; liaise with Ops/Sales.

· Drive system/process improvements with IT/D365.

Custodian

After-Sales Revenue Integrity(Item Codes, Completeness, Recoverability)

· Review after-sales gross revenue for accuracy and integrity.

· Interrogate the use of service item codes ensure they are applied only for labour/services, not parts.

· Check completeness of after-sales revenue: ensure sales orders are closed with the correct status, interrogate open/incorrect WIP orders.

· Validate recoverability of related costs, particularly freight confirm that freight associated with parts delivered off-site is invoiced and not omitted.

· Provide assurance that after-sales billing reflects the true scope of work performed and parts sold.

Custodian

After-Sales Gross Profit & Margin Analysis

· Review after-sales gross profit margins by job/region.

· Reconcile WIP balances to ensure all associated costs (labour, parts, freight, overhead allocations) are recorded.

· Investigate unusual or inconsistent margin trends and escalate for correction.

· Analyse margins by job type: recognise volatility (low-value jobs vs. major maintenance/overhauls) and provide insights.

· Collaborate with Regional Accountants and Ops to strengthen cost capture and margin accuracy.

Custodian

Commission Schemes & Debtors Penalties

· Calculate sales commissions and debtor penalties linked to collections.

· Apply penalties for late-paying customers.

· Adjust commission payouts to reflect recoverability.

· Prepare and distribute monthly commission reports.

Custodian

Sub-Sahara Incentive Schemes

· Calculate, prepare, and submit operational commission and incentive payments to payroll.

· Ensure compliance with company policy and incentive rules.

· Rental commission: based on rental revenue performance.

· Machine sales commission: based on machine sales revenue.

· Branch & depot manager incentives: based on branch/regional performance metrics.

· Validate incentive inputs and reconcile to financial/operational data.

· Submit incentive schedules to payroll for timely payment.

Support

Audit-Liaison (Internal & External)

· Act as liaison point for audit fieldwork (internal & external).

· Prepare audit packs and schedules

· Respond to audit queries and information requests.

· Support auditors during testing and walkthroughs.

Custodian

Intercompany Eliminations & Disclosures

· Identify and reconcile intercompany balances monthly.

· Prepare eliminations in IDU.

· Process disclosure entries for related parties.

· Maintain full audit trail.

Custodian

Financial Modelling & Analytics

· Build scenario-based models for budgets/forecasts.

· Perform sensitivity analysis.

· Present insights to senior management.

Custodian

ERP (D365): Financial Period Maintenance

· Ensure finance ledgers are maintained on a timely basis, are accurate and complete, and structured for the dual purpose of providing relevant information to internal users and meeting statutory obligations

· Manage opening/closing of financial periods in D365.

· Control module postings by period.

· Ensure proper month/year-end close.

· Maintain audit trail of period close actions.

Any other lawful and reasonable outputs and responsibilities that may be required.

Qualifications

Minimum

B.Com Accounting / Finance (CA(SA), AGA(SA), or CIMA advantageous).

Experience

· 5+ years in finance roles, with strong exposure to billing, FP&A, or revenue assurance.

· Experience in multi-branch or regionalised business.

· Strong ERP/D365 Finance and IDU experience required.

· Advanced Excel & BI tools (Power BI, reporting dashboards).

Skills

· Strong analytical and systems orientation.

· Ability to partner with operations and translate financial data into actionable insights. Excellent communication and presentation skills (able to work with CFO, Ops, Sales).

· Attention to detail

· Deadline – driven.

· Process improvement mindset, with ability to streamline billing/revenue processes.

· Comfortable with cross-functional stakeholder management (Ops, IT, Regional)

Job Type: Permanent

Work Location: In person