Procurement Administrator

2 days ago


Benoni, Gauteng, South Africa Boardroom Appointments Full time R250 000 - R400 000 per year


Minimum requirements:

  • Matric, grade 12 or equivalent qualification
  • Minimum of 2 to 3 years, experience in Procurement or Logistics Coordinating
  • Computer Literacy with at least the ability to work on Word and Excel in the Microsoft Office suite.
  • Knowledge of Syspro or an Accounting system will be of benefit
  • Good attention to detail
  • A good team player with above average communication skills both telephonically and in person.
  • Proven experience in successfully interacting with suppliers and customers.
  • The ability to handle multiple responsibilities at the same time.
  • Self-driven and enthusiastic with a strong procurement service.
  • English literacy and numeracy of at least a Grade 12 level.
  • Professional and presentable appearance

Job purpose: 

  • Receive sales orders with all supporting documents from sales, validate all docs to ensure correctness of documents.
  • Ensure that the Price Exception is valid / not expired
  • Create and send purchase orders to suppliers- local and foreign
  • Check stock availability, within Syspro before placing orders by checking if stock is committed or held as stock to keep.
  • Receive order acknowledgements with ETA and check the original PO with this to see any discrepancies also the entity name being invoiced.
  • When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing.
  • Closing off purchase orders already GRN /received completely.
  • Liaise with suppliers to consolidate shipments
  • Advise sales on ETAS
  • Report shipment delays to sales/ Logistics
  • Create POs for technical re: orders for spares and repairs
  • Follow up on overdue orders
  • Ensuring that major suppliers mail the back log on Friday for preparation of sales back-order meeting on Mondays
  • Print POS report and change ETA dates
  • Follow up on SLA contracts on back order.
  • Keep track on hardware that require software license to be ordered -  planning is key
  • Get approval on purchases that have no sales orders
  • Ensure orders are placed in correct warehouse categories
  • Liaise with new suppliers to complete credit app and obtain BBBEE status before onboarding supplier.
  • Follow up with credit notes from suppliers
  • Linking sales orders with PO numbers
  • Updating the PE quotes from suppliers to ensure that they are current.
  • Updating the SLA spreadsheet


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